Administrative Support Specialist - Part-Time

Title: Administrative Support Specialist - Part-Time

State Role Title: Admin and Office Spec III

Hiring Range: $18.00 - $20.00 per hour

Pay Band: 3

Agency: Department of Military Affairs

Location: Waller Depot

Agency Website: DMA

Recruitment Type: General Public - G

Job Duties

About the Agency:

The Virginia Department of Military Affairs provides leadership and administrative support to the Virginia Army National Guard, Virginia Air National Guard, and Virginia Defense Force. DMA Plans, Coordinates, Maintains Situational Awareness and employs VaARNG, VaANG, and VDF Forces for Homeland Security, and Homeland Defense in order to respond to any incidents within the Commonwealth.

The J3, Directorate of Operations synchronizes federal and domestic operational requirements with resources available to insure that the Virginia National Guard provides read and responsive capabilities to protect and secure the Commonwealth of Virginia.

The Office of Emergency Management provides coordination and integration of all activities necessary to build, sustain, and improve capabilities to mitigate against, prepare for, respond to, and recover from threatened or actual disasters, and emergencies.

The Virginia Defense Force is authorized by Title 44 of the Code of Virginia as the all-volunteer reserve of the Virginia National Guard and serves as a force multiplier integrated into all Guard domestic operations. Members of the VDF conduct training until called to state active duty by an authorization from the Governor of Virginia. Per the Code of Virginia, the organization and composition of units and force structure shall be as prescribed by the Adjutant General.

This position is part-time and limited to working a maximum of 1500 hours per year. State benefits are ineligible for this position.

Minimum Qualifications

• Demonstrated knowledge of military operations;

• Ability to prepare reports and analyze data;

• Experience in management of resources, property and equipment;

• Experience preparing written communications and oral presentations;

• Experience in management and supervision required;

• Experience assisting with budget execution and tracking required;

• Must be able to obtain and maintain a security clearance (Secret);

• Must posses and maintain a valid Virginia Driver's License with an acceptable driving record.

Additional Considerations

• Experience in military operations preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment offers may be subject to any of the following:
o Extensive criminal background check
o Pre-employment drug screening
o Employment reference checks
o Virginia DMV Driver Alert System
o Pre-employment physical examination

Must have, and maintain, a valid Virginia Driver’s License for the duration of employment;

Must obtain and maintain a Common Access Card (CAC);

The Department of Military Affairs is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. DMA encourages and invites minorities, women, individuals with disabilities and veterans to apply.

We are a “Virginia Values Veterans” (V3) certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application and/or resume.

AmeriCorps and Peace Corps and other national service alumni are encouraged to apply.

The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the app