Accounting Specialist (On-site)

VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40+ locations across North America.

Waste Services

VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.

Railcar Services

VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.

Marine Services

VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.

Qualifications

Role Summary

 

The Accounting Specialist is responsible for managing the facility’s purchase order, accounts payable, and client billing processes, ensuring timely and accurate financial transactions. The ideal candidate will have a solid understanding of accounting principles related to both payables and receivables, along with proficiency in financial software systems. This role serves as a key partner to the Facility Manager, supporting compliance with internal financial policies and driving continuous improvement toward achieving financial KPI's.

 

Job Duties

 

• Purchase Order management: Creating, editing, monitoring purchase orders. Managing open POs, reviewing at month end ensuring accuracy.
• Detailed scrutiny of vendor invoices and timely processing.
• Executes on department's process standardization and continuous process improvement to ensure efficiency, effectiveness, and accuracy.
• Ownership of AP email, routing or processing of incoming invoices and vendor communication.
• Investigate and resolve vendor invoice discrepancies with Operations or centralized support team.
• New Vendor and Client set-up and support.
• Work closely with Facility Manager, acting as a knowledgeable business partner and subject matter expert in both AP and Billing.
• Assist in the month-end general ledger close activities as assigned.
• Assist with ad-hoc requests and special projects as needed.
• Assist with audit-related questions.
• Prepare invoices for multiple customers daily and maintain expected production levels and expertly manage customer portals and e-billing systems.
• Deliver invoices to clients in a timely and accurate manner to ensure financial KPI's are achieved.
• Review paperwork and system data with scrutiny to ensure accurate billing.
• Communicate and effectively resolve discrepancies with operations staff.

 

Requirements

 

• High school diploma, GED, or equivalent required.
• Associate’s degree in accounting, finance, or related field a plus.
• At least 3 years of accounts payable, purchase order management and client billing.
• Technology - proficient using PC, electronic file management and Microsoft products (Excel, Outlook, Share Point, Word) and Adobe.
• Acumatica experience is a plus.
• Experienced with an ERP system.
• Strong record keeping, tracking and follow up skills.
• Strong analytical, problem solving, and organizational skills.
• Professional demeanor and communication, both verbal and written.
• Service–oriented attitude and strong sense of urgency.
• General bookkeeping, accrual accounting and GL coding knowledge.
• Self-starter with the ability to work independently and as a team player.
• Flexibility and change management in a dynamic environment.