Administrative Director - Heart and Vascular Institute

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

VHVI OP Business Managers

Job Summary:

Responsible for working with leadership to establish and evaluate standards of performance for clinical areas to ensure safe, effective and efficient operations.

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The Vanderbilt Heart and Vascular Institute is in need of a Administrative Director to join the team! This position is relocation assistance eligible!

Shift:

Monday - Friday / Day shift / Holidays and weekend coverage as needed

Location:

This position will be based at our main campus clinic and will be required to occasionally travel to our regional clinics in TN and southern KY.

Key Responsibilities:

• Responsible for working with leadership, staff and physicians within VMG Clinical Operations areas.
   

• Operations of clinical trials such as assuring billing functions are being done correctly.
   

• Staffing needs to accommodate growth of programs.
   

• Manage space needs for both on site and off site program growth. Manage ancillary areas to address programmatic needs of growth. Coordinate faculty growth/recruitment plan to space and resource planning.
   

• Responsible for the administrative support to the managers.
   

• Manages the development of tools and maintenance and monitoring for appropriate use by the providers and staff for projects.
   

• Development of practice guidelines, common order sets, and documentation forms to ensure that care is safe, efficient, cost effective, timely, patient centered and evidence based.
   

• Establishes an environment of trust, fairness and consistency with the health care team members. Communicates effectively both orally and in writing. Responsible for sharing information on project value with all groups involved.
   

• Develops, leads and collaborates with multidisciplinary performance teams to identify and address issues, solve problems and evaluate outcomes related to projects.
   

• Manages operational improvement of Access center including patient cycle times and wait times, extended infusion hours, space needs, template utilization, Nurse practitioner utilization, and staffing needs.
   

• Analyzes service line operational improvement projects by collating data and information to manage ongoing growth.
   

• Serves as the key liaison to Informatics, ITS and other support departments to ensure efficient and effective support is provided to VMG Operations.
   

• Collects and analyzes data to support budgeting decisions.
   

• Provides assistance in analysis of case mix and service line opportunities providing input into operational requirements for management of growth.
   

• Pro forma development to support capital requests or other special projects.
   

• Monitors performance of VMG Clinical Operations to budgets and formulates recommendations to PCC Administrator, Medical Director and CEO.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Establishes key tactical and operational plans of a sub-function or multiple departments that has longer-ter