Administrative Assistant I

Overview

The Administrative Assistant at Cook Inc. provides high-level administrative support for assigned Executives as well as back-up support for current administrative staff.

Responsibilities

• Answer phones/screen calls & manage/maintain management calendars• Make travel arrangements for team • Arrange teleconference calls and webcasts• Compile numerical or statistical data• Schedule meetings or appointments/conference rooms• Write business correspondence• Maintain records, reports or files• Use word processing or desktop publishing software• Manage expense reporting for team• Attend meetings in order to record minutes when requested• Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software• Compile, transcribe, and distribute minutes of meetings• Prepare agenda for visitors and coordinate travel• Ability to maintain confidential information

• Prepare responses to correspondence containing routine inquiries• Screen phone calls for executives• File and retrieve corporate documents, records and reports• Prepare agendas• Open, sort,distribute incoming correspondence, including faxes &  email• Must work and interact effectively and professionally with and for others throughout various levels of the global organization• Engage in special projects as assigned

Qualifications

• High school diploma or equivalent• Extensive working knowledge of Microsoft Windows, Office (ie Excel, PowerPoint and Word)• Experience producing spreadsheets and other computer-generated data analysis reports• Previous office experience preferred

• Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training• Experience performing multiple projects simultaneously with minimal direction/supervision

 

Physical Requirements:

• Works under general office environmental conditions.• Sitting for extended periods, utilizes close visual acuity for working with computers, etc.

• Occasionally required to lift up to 50 lbs. from floor to waist to move tables, chairs for appropriate room set up• Occasionally required to stand; walk and stoop, kneel or crouch