Executive Assistant

Executive Assistant

Capital One is looking for a detail oriented, innovative, and confident experienced Executive Assistant. You will frequently find yourself in the center of everything that pertains to the Executive and their team. This position is extremely pivotal to the success of a well-run, efficient organization. The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with other administrative professionals is critical.  You have an ability to create and reinforce Capital One’s corporate culture of “excellence” and “do the right thing” by demonstrating personal integrity, earning and respecting the trust of associates and communicating openly.

As such, the ideal candidate for this highly visible and influential role will promote the value of trust throughout the organization, consistently keep commitments, and employ exceptional follow-through. You demonstrate personal integrity, and earn the trust of fellow associates by communicating openly.

What you will bring:

• You bring the highest level of integrity, honesty, and accountability in all that you do, every single day. 

• You have demonstrated strong judgement skills to provide effective support

• You are a collaborative self-starter who excels at multitasking and thrives in a fast-paced environment. You have extensive experience in handling confidential and sensitive materials with discretion.

• You believe that communication is key to Capital One’s success. You have strong communication and organizational skills (written and verbal).

• You have excellent problem-solving and time management skills.

• You are flexible and able to adapt to constantly changing demands.  You demonstrate capability to take on new and unfamiliar tasks, and can prioritize workload proactively and expeditiously.

• You are highly motivated, energetic, extremely personable and comfortable working closely with executive management.

Responsibilities:

• You’ll provide an exceptional standard of support for the executive by serving as not only a gatekeeper, but additionally as the central point of contact.

• You'll manage daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes, and timezones, while planning ahead and managing time effectively.

• You’ll arrange in-person and virtual meetings and team events by creating and sending invitations as directed; in addition to reserving meeting rooms, organizing for catering, audio/video, and other essential services as needed.

• You’ll collaborate with internal and external stakeholders to understand business priorities and leverage strong judgement skills to provide effective support  

• You'll organize international and domestic travel arrangements and create expense reports for the executive using Capital One systems

• You’ll serve as a role model for all other administrative professionals by mentoring others and maintaining the highest levels of customer service externally and internally across the entire organization.

• You’ll manage multiple projects, take on new responsibilities, and autonomously provide solutions and assistance

• You’ll manage scheduling using Google Calendar and coordinate in-person, hybrid and remote meetings 

• You’ll utilize Google Suite and Slack to effectively communicate and collaborate with executives and internal/external stakeholders

• You’ll provide support to the Chief of Staff Team in planning and coordinating Senior Leadership offsites, organization-wide meetings, all-calls, and other key events and meetings 

At Capital One you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you. 

Basic Qualifications:

• High School Diploma, GED or equivalent certification

• At least 3 years of Administrative experience

• At least 3 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite