Assistant-Administrative - Orthopedic Surgery Scheduler

Indiana University Health Physicians is seeking an administrative assistant – surgery scheduler to join our Orthopedic Oncology team. The administrative assistant is an integral part of the orthopedic team working alongside surgeons and advanced practice providers to ensure high quality of care to adult and pediatric patients presenting with a variety of illnesses and injuries affecting the musculoskeletal system. As an administrative assistant, you will have the opportunity to join a team of highly skilled medical experts with a mission to deliver preeminent medical care and service to our patients.

Provides basic administrative and technical support for leaders and teams they support. Manages schedules/calendars, coordinates meetings, coordinates travel arrangements, processes invoices, and handles inquires as appropriate. Manages work with basic guidance and direction. Addresses basic administrative and technical issues when they arise.

• High School Diploma/GED required.
•Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).

Job Responsibilities: 

• Must be able to function in a fast-paced environment, demonstrating the ability to multitask and support multiple providers 
• Supports patient flow from point of entry to destination and ensures timely, accurate, and professional services
• Communicate with patients to obtain and update relevant demographic records within the electronic medical record
• Initiates, monitors, and ensures timely completion of surgical and non-surgical insurance authorizations
• Coordinates and schedules surgical and post operative appointments
• Effectively communicates with physicians, APPs, and care team about surgery scheduling needs 
• Assists with coordinating and maintaining outlook calendars 
• Assists with organization and ordering of office supplies

Schedule: 

• Full Time
• Monday – Friday 
• No Holidays
• No Weekends

Shift: 

• Days

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.