Part-Time Administrative Office Assistant (onsite)

Job Title: Part-Time Office Assistant
Location: LaVergne, TN (Onsite)
Schedule: Monday – Thursday, 9:00 AM – 3:00 PM

About the Role:
We are seeking a reliable, highly responsive, and tech-savvy Part-Time Office Assistant to support daily administrative tasks at our LaVergne, TN facility. This onsite role is ideal for someone who is organized, quick to respond, and excels at working with data, documents, and deadlines.

Key Responsibilities:

• Greet and assist onsite visitors and employees with professionalism.
• Assist with scheduling, meeting preparation, and room coordination.
• Respond promptly to emails, messages, and internal requests.
• Perform data entry, manage spreadsheets, and build and maintain reports using Microsoft Excel and internal systems with speed and accuracy
• Organize digital files, scan and upload documents, and maintain electronic records.
• File and organize hard-copy documents in a clear, consistent, and secure manner
• Support team members with scheduling, document formatting, and other admin tasks.
• Maintain office supply inventory and ensure an organized, well-stocked workspace.
• Coordinate food orders and delivery for onsite meetings and events.
• Support employee onboarding as needed.
• Additional duties as assigned.

Qualifications:

• Proven success in an administrative, clerical, or office support role is required.  Minimum of 3-5 years Administrative Assistant experience is required.
• Excellent computer skills are a must – proficiency with Microsoft Office (Word, Excel, Outlook), file management, email, and web-based tools.
• Strong attention to detail and ability to multitask
• Great communication skills and a friendly, professional demeanor
• Proven ability to handle confidential information with discretion.
• Ability to learn new systems and software quickly
• Must be able to work onsite during scheduled hours
• The position is intended for individuals seeking employment in an Administrative Support capacity in a part-time role.  

Work Environment:
This is a part-time, onsite position located at our LaVergne, TN facility with a consistent weekly schedule.  The regular schedule is Monday through Thursday, 9:00 AM to 3:00 PM.

The Coats Company is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law.