Senior Analyst - Payroll

About the Department

Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle.  At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development.  Are you ready?

The Position

Operates as subject matter expert by providing technical and analytical support to the Payroll function for Novo Nordisk Inc. and other Novo Nordisk affiliates. Supports payroll preparation/processing and related responsibilities such as tax reporting, benefits-records administration, or payroll systems maintenance for NNI and related companies we service including full payroll services for NNRC, NNRCI, Novo Ventures and NNUSBPI to ensure they are compliant with company policy, generally accepted accounting principles and federal, state and local regulations. Processes time records, compiles payroll metrics, calculates deductions such as Social Security, withholding taxes, and 401(k) contributions, and disburses payrolls. Analyzes audits, reconciles and resolves complex payroll processing and employee payroll issues to ensure smooth, timely payroll processing.

Relationships

Reports to the Senior Manager, Payroll and is accountable for interacting with all levels of internal and external customers on a regular basis. Internally provides support to other payroll team members. External relationships include various vendors for Payroll, Mobility, and Benefits.

Essential Functions

• Influences Key Stakeholders:
• Builds and maintains trusting, collaborative relationships and alliances with others inside and outside the organization which help accomplish key business objectives
• Provides partnership, oversight and direction to business leaders regarding payroll policies, programs and initiatives
• Payroll Operations:
• Develop and drive to completion plans for special projects, Issues Logs and ongoing requirements & support the execution - Year/Quarter-end, Annual Enrollment, etc.
• Manages one or more of the following:  Mobility and international processes, disability processing, complex payroll calculations, urgent off cycle payment requests, vendor file feeds, 3PSP tracking, QE/YE processing.
• Processes/Pays for all employees of Novo Nordisk Inc. and its affiliates including Executive Team members, Vice Presidents, and international assignments. 
• Ensure timely processing of final payments for separated employees and severance payments as per agreements.
• Ensure preparation and processing of biweekly and special/off cycle payrolls using ADP GlobalView and ADP Workforce Manager, integrations from Employee Central, and ADP GlobalView GL/JE. Manages calculations of all the biweekly adjustments to payroll Voluntary and Non-Voluntary such as - Core benefit deductions, 401K, MetLife, Long Term Care, RSUs, etc., and prepares, verifies and reconciles associated reports.
• Ensure timely and accurate submission of required reporting (i.e. incident reporting, metrics, payroll summary, etc.)
• Identify payroll vulnerabilities and opportunities for improvement. Responsible for continuous process improvement identified through root-cause analyses engaging other support teams as needed
• Ensures payroll compliance with Company Policies, Federal, State, Local, International regulations, and Sarbox
• Responsible for creating and maintaining payroll guidelines and written instructions for payroll policies and procedures
• Support the year-end payroll process with various internal relationships and external vendors such as Ernst and Young (E&Y), Altair Relocation, Limeade, AYCO, and Achievers (WTG), etc. to solicit taxable wage data not captured in the regular payroll process and prepare W-2 's and W-3 Year-End reconciliation for all employees in all 50 states and Puerto Rico, including all International employees such as- Expatriates, Foreign National