Administrative Assistant, Student Affairs

Overview

The Administrative Assistant is responsible for providing administrative support to Student Affairs.

Responsibilities

Provide support to the Assistant Dean of Student Affairs and Student Affairs team members including, but not limited to, the following:

• Responsible for typing memos, letters, and general correspondence
• Responsible for entering and updating information into the system and creates reports
• Creates files and follows up with any missing documents
• Responsible for maintaining forms required by New York State
• Responsible for responding to phone calls from prospective students and answering questions; forward certain calls to appropriate advisor, mail requested documents
• Meets and greets all visitors
• Processes on-line documents
• Interacts with different departments
• Interacts with upper level personnel
• Maintains master list
• Maintains Student Affairs student files
• Processes student requests including, but not limited to, excused absence and conference requests
• Manages calendar and sets up appointments; creates weekly events activity
• Updates student communication board
• Responsible for general administrative support
• Posts and types flyer announcements
• Acts as an advisor
• Participates and attends meetings
• Liaison between Dean and students
• Prepares requisitions for department and follows up on difficulties
• Responsible for ordering supplies; keeps track of all orders by the department
• Responsible for student ID badges (issuing at first of semester and preparing "lost" badges.)
• Maintain relationships with vendors (White Coat, etc.) and contracts
• Event management support
• Financial/purchasing responsibilities for department - travel reimbursements, ordering, check approvals, etc.
• Assist with maintaining student files
• Other duties as assigned.

Qualifications

Education and Experience

• Bachelor’s Degree or equivalent experience

Knowledge/ Skills/ Abilities

• Strong interpersonal skills
• Well organized
• Able to prioritize tasks
• Proficient knowledge of Microsoft Office

Maximum Salary

Minimum Salary