Executive Assistant

Requisition ID # 158388 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Information Technology

Work Type: Hybrid

Job Location: Oakland

 

 

Department Summary

 

The Cybersecurity Organization helps protect PG&E’s people, digital assets, and data from malicious actors by assessing cybersecurity risk across the enterprise, building and administering protective digital controls, and monitoring and responding to cybersecurity events and incidents
 

Position Summary

 

The Executive Assistant will report to and provide administrative support to the Vice-President, Cybersecurity. The successful candidate should understand and support the multiple complex companywide functions or operating units reporting into the Executive. You may lead and guide the work of other administrative support personnel, providing mentorship to peers. This position may conduct some analysis work to support the organization.

 

This position is hybrid, working from your remote office and in-person at the Oakland General Office 1-2 days per week currently. Occasionally, your presence to other Bay Area locations may be required.

 

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed between the entry point and the middle of the range, the decision will be made on a case-by-case basis related to these factors.​ This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. 

 

The hourly rate for this position ranges from $49.03 to $77.88.

 

Job Responsibilities

 

Responsibilities typically include but not limited to the following:

 

Calendaring, Scheduling & Meeting Logistics:

• Manage & prioritize calendar.
• Arrange ongoing/recurring as well as ad hoc meetings & conference calls.
• Schedule conference rooms, set up audio visual or on-line meeting tools and events.
• Coordinate & ensure meeting logistics are in place. Reschedule appointments.

 

Written & Oral Correspondence:

• Compose, proofread, edit & format written correspondence, agendas, and documents for signature.
• Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported).
• May monitor, sort, and prioritize emails for the leaders, and use discretion and business judgment to respond directly or to forward to team members for response.

 

Documentation & Records Management:

• Prepare or assist in preparing documents, reports, presentations, meeting materials, documents for signature.
• Run and distribute reports (e.g., Training, compliance, etc.) and t