We anticipate the application window for this opening will close on - 22 Oct 2025

 

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

In this role as Executive Administrative Assistant, you will provide high-level executive administrative support to the VP of the Enterprise Accounts & Strategic Channels.
You will play a critical role in the operational effectiveness of the business. The position requires exceptional organization, the ability to manage competing priorities, and clear, confident communication. You’ll independently handle a wide range of complex administrative and project tasks, taking initiative to anticipate and meet the needs of senior leaders. Daily responsibilities include travel coordination, expense reporting, support for on-site and remote activities, and use of various Medtronic software systems.

Responsibilities may include the following and other duties may be assigned.

• Serve as a partner to the VP, ensuring priorities are advanced with discretion, speed, and precision. 

• Proactively manage VPs dynamic calendar by scheduling, prioritizing, and adjusting meetings, with a focus on urgent and sensitive matters to maximize executive’s time anticipating conflicts and solving problems before they arise. 

• Arrange domestic travel, including flights, accommodations, ground transportation, and detailed itineraries. Occasional international travel arrangements may be necessary. 

• Coordinate complex meetings across multiple time zones, including scheduling, agenda preparation, reminders, catering (as needed), and capturing notes or action items. 

• Ensure smooth day-to-day operations, from office management to workflow optimization, with a focus on efficiency and continuous improvement. 

• Assist VP with reviewing and editing org emails, both general and sensitive communications, and disseminating per guidance appropriately and timely. 

• Scheduling and attending MS Teams meetings and webinars for large groups, acting as primary and back-up for progressing the slide deck and subject matter expert for technical issues or questions which arise prior to and during meetings.  

• Planning, scheduling, and managing all logistics for quarterly, in-person sales leadership meetings  

• Meeting scheduling and logistical coordination for operation mechanism meetings and ad hoc meetings with internal executives and customers including prep and post-meeting debriefs as appropriate.  

• Assist VP with internal software applications which need regular attention including, but not limited to: Salesforce, GTAT, VBrick, Cornerstone, Ariba, ReadSoft, Recognize and IT Portal. 

• Co-lead planning of annual National Sales Training Meeting and event logistics including corporate meeting planners, project coordinators and communications team.  

• Maintain comprehensive list of distribution lists for department and organization leaders for meetings and email communications.  

• Process and monitor expense reports for VP and direct reports, ensuring compliance with company policies and timely reimbursement. 

• Route contracts for signature, process invoices, and track the status of critical documents. 

• Create and format presentations and other communications for both internal and external audiences. 

• Serve as a key point of contact for internal and external stakeholders, managing inquiries and requests on behalf of senior leaders. 

• Handle sensitive information with confidentiality and discretion. 

• Proactively identify and implement process improvements to enhance administrative efficiency. 

Required Knowledge and Experience: Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education. Requires minimum of 6 years of relevant experience.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform th