Provide organization, facilitation and oversight of various projects, activities or events within the organization. This could include, but is not limited to creating and managing schedules, timelines and event plans, facilitating communication and ensuring information is disseminated effectively.

JOB SUMMARY

The Clinical Year Coordinator for OMS-IV plays a critical role in managing the administrative operations related to fourth-year clinical rotations, shadowing opportunities, and other non-clinical experiences. This position is responsible for overseeing and executing key functions including rotation request approvals and scheduling, registration reporting, and grade tracking. The coordinator serves as a central liaison between students, clinical sites, and academic departments to ensure seamless progression through the clinical curriculum.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Ensures onboarding of rising OMS-IV students into corresponding systems and processes related to the fourth year.
• Respond to student inquiries surrounding the OMS-IV requirements, scheduling processes, registration processing, grades, and the residency match process.
• Respond to inquiries and function as liaison between faculty, administrators, staff, students, and other outside contacts on a daily basis.
• Review and process approvals or denials of student rotation requests, ensuring that all LUCOM policies and student requirements are met including but not limited to:
  • Approved sites are actively affiliated
  • Approved sites meet LUCOM criteria that include a variety of locations and experiences
  • Rotation dates fall within approved semester timeframes and do not overlap with other rotations on the student schedule
  • Collecting preceptor information and working with the LUCOM credentialing team, ensuring the preceptor is appropriately credentialed
  • Updating rotation schedules when a change occurs
• Ensuring that curricular resources are created and maintained for corresponding student schedules
• Evaluating student progress towards meeting end of rotation and curricular requirements; including reporting grades. Maintain systems for OMS-IV clinical rotations and other curricular requirements (i.e., quiz maintenance, shadowing, OMT Touch Point, etc.).
• Monitors the learning management systems of the COM, and the process for student logs and reporting.
• Actively works in various virtual platforms for processing of OMS-IV rotation applications, including; VLSO, Clinician Nexus, MyClinicalExchange, ACEMAPP, and others utilized by different rotation sites.
• Under the direction of the Assistant Director of Clinical Education, assists development and distribution of curriculum policies, procedures, curriculum schedules, syllabus, evaluation documents and other associated materials to the clinical institution, clinical faculty, and students.
• Collaborates consistently with multiple LUCOM departments and team members to coordinate all aspects of the OMS-IV student experience— including affiliation requirements, preceptor credentialing requirements, clinical scheduling, course registration, preceptor evaluation completion, grade processing, and communication—ensuring a smooth and efficient process.
• Assists the Assistant Director of Clinical Education, medical education leadership, and clinical leadership to establish, implement, and continuously re-evaluate program policies, procedures, curriculum, evaluation processes and the supporting training manuals.
• Ensure that required curriculum expectations, syllabus, and related information is distributed to corresponding stakeholders, including but not limited to: evaluation procedures and forms.
• Provides assistance to students with the residency match process.
• Collaborates with LUCOM faculty mentors and clinical leadership regarding student advisement and progression towards a residency match.
• Assist in student-doctor transition from OMS-III to OMS-IV including, systems training, clear communication, early OMS-IV elective processing, etc.
• Other responsibilities as assigned by the Sr. Executive Director of Medical Education in support of the department.
• Advance the prestige of the University and LUCOM through advancement of and avocation for its mission and vision.
• Works effectively as a team member, embracing and fostering LU’s mission.
• Demonstrate an ability to work as a group leader and group member, team player.
• Serve on committees at the request of the Dean and /or his designee.
• Other duties as assigned by the Dean or his designee.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU’s Christian model and Miss