International Programs Assistant

Position Title & Department:

International Programs Assistant; International Affairs Posting #

5470

Department Description:

The International Center supports the USD university community in advancing global citizenship. In 2015 USD received the Senator Paul Simon Award for Comprehensive Internationalization, awarded by the NAFSA (Association of International Educators). For undergraduate students, there are approximately 135 academic study abroad programs offered in 44 countries and 76 cities to experience and learn about different cultures, languages and customs. The graduate and professional programs also offer extensive international opportunities for working professionals as well as full-time graduate students. Our campus is enriched by having students and scholars from over 70 countries.

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

This is a part-time, temporary, non benefit-based position with an anticipated end date of June 30, 2026. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

The administrative assistant serves in the capacity of general office coordination for the department, creating and maintaining various databases, coordinating special events, and providing general advising on study abroad and immigration related topics. Provides administrative support to various departmental staff members, including technical word processing, photocopying, transcription, mail distribution, answering telephones, taking messages, running errands, and acting as liaison between staff members and students. Also has general knowledge of immigration related regulations and requirements as well as undergraduate study abroad program offerings and processes.

Duties and Responsibilities:

Creates, compiles and maintains various departmental databases and queries for those databases.

Coordinates various departmental events, including: 

• Scheduling.
• Publication and distribution of flyers and posters.
• Website updates.
• Catering services.

Schedules auxiliary services and room reservations.

Performs office duties for departmental staff, including occasional complex projects:

• Composes and types routine letters and memoranda.
• Support processing of study abroad application materials.
• Photocopies, filing and organization in shared drive.
• Proofreading.
• Performs research as requested.
• Runs departmental errands; e.g., picks up supplies from Torero Store.

Acts as coordinator to service departments:

• Makes maintenance requests to Facilities Management, Telecommunications, etc.
• Maintains copying supplies and coordinates copy machine maintenance and repair.

Assists in domestic and international student advising and programming: 

• Provides students with general information of undergraduate study abroad programs, application process and deadlines, etc.
• Assists with study abroad informational sessions, as needed.
• Provides international students and scholars with general information on immigration documentation, travel restrictions, etc.
• Assists with international student and scholar check-ins, as needed.
• Provides staffing support for international students and scholars events and p