Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant for the Global Commercial DAS - Oncology team located in Raritan, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the Raritan, NJ office 3 days per week and work from home 2 day per week.

The Executive Administrative Assistant provides high‑level administrative, coordination, and operational support to VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.

Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision‑making. The Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.

Key Responsibilities

Strategic Executive Partnership

• Act as a trusted thought partner to VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.

• Operate with a CEO‑office mindset, anticipating downstream impacts, sequencing, and trade‑offs across business, governance, and external commitments.

• Exercise independent judgment in managing time, access, and information flow, escalating only when value‑adding or risk‑mitigating.

• Provide stability, clarity, and momentum in complex, fast‑moving environments.

Executive Time, Calendar & Cadence

• Manage complex, high‑stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.

• Serve as an effective gatekeeper for scheduling and access.

• Own the annual executive cadence, anticipating leadership meetings, board‑adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.

• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.

Senior‑Level Meetings & Coordination

• ·Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.

• Manage end‑to‑end meeting logistics, including agendas, pre‑reads, and executive‑ready presentation materials.

• Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi‑leader forums.

• Track and coordinate follow‑ups, actions, and decisions to ensure accountability and momentum.

Executive Communications & Stakeholder Management

• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.

• Draft responses and communications that reflect executive voice, intent, and priorities.

• Serve as a primary point of contact for SVP / VPs, tracking action items and follow‑ups.

• Act as a professional interface with senior leaders, internal teams, external partners, and vendors.

Administrative, Office & Operational Support

• Coordinate internal and external communica