Executive Assistant - Legal

Elastic is an open source search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co

As the Executive Administrative Assistant to the Chief Legal Officer at Elastic, you are someone that
thinks on your feet and is ready to get going quickly at a dynamic, global, high growth company. Our
EAs work independently – and collaboratively, managing multiple tasks and priorities with competing
priorities and deadlines. You are someone that can screen and prioritize communications from external
and internal sources – a consummate professional and you know when to ask for help and how to find it.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth
operations for the executive you support. The position requires the capacity to work successfully in a
team environment while staying connected to business priorities and maintaining a comprehensive
awareness of the organization. You are proactive and work with a strong sense of urgency. You take
ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is
key and you can switch gears at a moment’s notice.

What you will do:

• Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a
  high standard of accuracy.
• Handle details and projects that may be confidential and time sensitive with minimal guidance.
• Participate in Legal Leadership Team meetings including taking minutes as needed
  (Actions/Decisions) from those meetings to keep key decisions and action-items on track.
• Coordinate/collaborate with the Director of Legal Operations for the smooth running of the
  Department including confirmation and communication of key meetings, agendas and actions.
• Maintain a high level of integrity and discretion in handling confidential information while
  working with senior professionals inside and outside the company.
• Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating
  and resolving issues.
• Coordinate and prepare for executive and company meetings and conference calls, including
  arrangement of logistics, meeting space, communications and catering.
• For VPs within Legal, support calendaring of larger meetings and certain travel arrangements as
  needed.
• Produce highly accurate work with excellent discretion, judgment, tact and flexibility,
  representing the voice and culture of the CLO and the department.
• Prepare and submit accurate expense reports the CLO (and VPs on an as needed basis).
• Engage in administrative tasks related to execution, distribution and organization of legal
  documents, including coordination of board and board committee documents and activities,
  together with the CFO staff, CFO EA, CEO EA and Legal Corporate staff as needed.

What you bring along:

• A minimum of 5 years C-Suite executive level support is required. Bachelor’s degree preferred.
• Experience working in a legal department, and particularly with a General Counsel/Chief Legal
  Officer is helpful, but not required (interest is preferred at a minimum).
• Strong project and time management skills; detail-orientation with the ability to multi-task and
  prioritize workload.
• Able to recognize and appropriately handle highly sensitive and confidential material and
  information.
• Excellent follow-up and follow through with ability to stay on top of and anticipate competing
  and changing priorities.
• Proactive and work independently, show initiative, problem solving and take ownership of all projects and assignments to achieve positive results.
• Able to make independent and effective decisions.
• Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact
• Good sense of humor and strong judgement; high integrity and ability to keep key information confidential.
• Proficiency with MS Word, Excel, and PowerPoint required – Gsuite experience helpful but not required (can be learned); Concur a plus
• We work hard and we have fun – bring along your ideas and your sense of humor! We are looking for someone that enjoys hav