Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator

Job Profile Title

Administrative Coordinator

Job Description Summary

The primary role of the Administrative Coordinator is to carry out the day-to-day operations of the Breast Cancer Clinical Trials Navigation system within the Access, Community Outreach, and Research Navigation (ACORN) division of the 2-PREVENT Breast Cancer Translational Center of Excellence (TCE). The Administrative Coordinator works directly with study physicians, project managers, and other research staff. This position will be responsible for: 1) Communicating with patients and providers who are interested in breast cancer clinical trials, monitoring trial inquiries coming in via e-mail, phone, and EPIC pool, and ongoing communication with patients and providers throughout the trial navigation process, 2) Obtaining medical records for patient referrals and creating new patient registrations in EPIC, 3) Matching and routing patients to clinical trials, and 4) Entering data into the Navigation REDCap database. The position requires a motivated, articulate individual with excellent oral and written communication skills. The candidate should possess the ability to work independently and as part of a team.

Job Description

Job Responsibilities

• Provides varied and complex administrative coordination to support daily operations
• Facilitate meeting scheduling: coordinate scheduling of large groups, cross departmental/divisional meetings for multiple initiatives
• Assists with making travel arrangements and producing expense reports
• Assists with the coordination and planning of various department events
• May assist with weekly payroll preparation and processing, equipment contracts/repairs, facilities requests, office supply maintenance, service contracts
• As needed, create purchasing orders, troubleshooting and following up on purchasing requests
• Other duties and responsibilities as assigned

Qualifications

• High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.

Position is contingent upon continued funding.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine