Executive Administrative Assistant

No Relocation Assistance Offered
# 160094 - Overland Park, Kansas, United States

Who We Are
Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Oral Care, Personal Care, Home Care and Pet Nutrition, we sell our products in more than 200 countries and territories under brands such as Colgate, Palmolive, elmex, hello, meridol, Sorriso, Tom’s of Maine, EltaMD, Filorga, Irish Spring, PCA SKIN, Protex, Sanex, Softsoap, Speed Stick, Ajax, Axion, Fabuloso, Soupline and Suavitel, as well as Hill’s Pet Nutrition.

We are recognized for our leadership and innovation in promoting sustainability and community wellbeing, including our achievements in decreasing plastic waste and promoting recyclability, saving water, conserving natural resources and improving children’s oral health.

If you want to work for a company that lives by their values, then give your career a reason to smile and join our global team!
 

Do you want to make a difference in the lives of people and their pets? What about having the opportunity to connect with others across the world, full of stimulating discussions, and making impactful contributions? If this is how you see your career, Hill’s is the place to be!

Hill’s Pet Nutrition is a $2.3 Billion, global division of Colgate-Palmolive Company and the maker of Prescription Diet, Science Diet, and Healthy Advantage brand pet food. Our mission is to help enrich and lengthen the special relationships between people and their pets by providing the best leading-edge pet nutrition technology, products, and expertise to pet owners, veterinary professionals and other key pet professionals worldwide. Our company is a globally recognized Best Place to Work.

The role will provide administrative assistance as well as program/process coordinations to Hill’s Chief Veterinary Officer and EVP Global Growth and Innovation. The role will identify and execute new ways to help the assigned function(s) become more efficient and productive and will be responsible for maintaining a variety of departmental programs, processes, projects, and databases that require ongoing assistance.

Principal Duties and Responsibilities:

• Provide administrative support, including group travel, organization of large meetings or events on and off site, agenda preparation, script/document creation and or editing, food and beverage, lodging, ground transportation, and troubleshooting issues, etc
• Coordinate departmental programs and projects to ensure they meet timing, cost and specific deliverables/s within the supported function/s such as coordinating/assisting in production of select national & global Events, extended Leadership, GPVA & GGIT Meetings, and Global Town Halls/Calls.
• Power user/ Google Guru for all systems/software used by functions (Google Drive Tools, Gmail, Google Calendar, Google Meet) in order to assist the department in leveraging technology to improve processes and projects.
• Onsite coordinator of Hill’s global and select corporate sponsored events (GPVA & GGIT Meetings, Global Commercial Experience, HGS, WSAVA and other major US & global events) including scheduling, conference meetings, F&B, booth meetings (travel required)
• Create purchase orders; reconciles discrepancies with invoices and follow up with external vendors as needed/subject matter expert and first point of contact for Ariba (internal system for purchasing and invoice processing)
• Responsible for Expense reports, maintaining Concur invoicing and submissions for CVO & EVP GGIT. Maintaining calendar for CVO and EVP GGIT.
• Coordination with global HR recruitment, compiling and distribution of new hire employee experience information packet (I-9 documents, Amex forms, payroll authorization)
• Production assistant for Global Commercial Experience (scheduling recording sessions, coordinating between rehearsals, recordings, live events, food and beverage and off-site transportation) and other GGIT and GPVA events.
• Creation of Overland Park HQ events to generate positive morale for employees (Hill’s events such as Halloween, global YCMAD, Christmas, Flash parties and anniversary/birthday celebrations)
• Perform other duties as assigned
• Comply with all policies and standards

Basic Qualifications:

• Associate’s Degree 
• 2+ years of relevant experience 

Additional Qualifications:

• Bachelor’s degree
• Previous experience in one or more Coordinator role(s) and/or Project Coordination role(s); Project Management Skills including organization, planning and execution
• Significant experience using MS Office (Word, Excel, Powerpoint) OR Google Suite 
• Exp