Executive Assistant

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than 7.5 million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and nature lovers of all ages and stripes.  The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitat and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change. 

To advance our mission, we are seeking an Executive Assistant who accomplishes a broad range of administrative functions. In this role, you will serve as a member of the Development Division’s leadership team and directly support  both the Chief Development Officer (CDO) and the Senior Vice President for Development. Together, the CDO and the SVP (the executives) provide leadership and oversight across all fundraising, revenue generation and supporter engagement efforts Federation-wide. As a team player in a results-focused and fast-paced environment, you will exercise initiative in managing the executives’ time and the day-to-day functions of the Development Division effectively and efficiently across an array of priorities and core deliverables, while collaborating closely with a diverse and talented team of professionals and volunteer leaders across the country.

PRINCIPLE DUTIES

The Executive Assistant’s role is comprised of these major areas of responsibility and focus:

Administrative Support for the CDO and the SVP

• Orchestrates a variety of administrative tasks in support of the executives, performing routine administrative functions and undertaking complex special projects as directed, requiring thorough knowledge of the Federation’s ambitious conservation agenda as well as its policies, procedures and operations.
• Facilitates the equitable and efficient utilization of the executives’ time and energy through the development and coordination of active calendars of appointments, meetings, and engagements, with responsibility for planning and coordinating travel and logistics and assisting in the development of materials and other collaterals that support the same.
• Prioritizes key actions to be taken by the executives, ensuring the expeditious handling of various matters requiring their attention, often under tight deadlines and against the backdrop of competing priorities.
• Serves as a liaison between the executives and other staff and volunteer leaders, promoting communication and information sharing while safeguarding confidentiality and exercising discretion in maintaining an effective orientation around top priorities and key deliverables. Monitors incoming mail, email, and phone calls, routing inquires to the appropriate persons or departments for further action. Keeps track of the “To Do List” and administers a “Review Queue.”
• Assists the executives in further building relationships with a select portfolio of principal donors and partners.
• Facilitates the review and approval of correspondence, reports and collaterals developed by others. The CDO reviews all revenue-generating, fundraising and supporter engagement collaterals, including proposals and reports, and all documents for signature by the CEO and President.
• Assists the executives in drafting correspondence, documents and reports; maintains records; processes travel and expense vouchers; processes registrations; and updates various management and reporting tools reflecting actions taken.
• Performs other duties as assigned.

Operations and Administrative Support for the Development Division

• Appropriately cross trains and builds an understanding of the Development Division’s operations in order to serve as a resource and assist with various deliverables.
• Facilitates regular meetings of the Development leadership; composes agendas; develops, assembles and distributes meeting materials; and drafts meeting minutes.
• Helps orchestrate departmentwide meetings, as well as team building and professional development activities, and often leads on logistics and onsite event support.
• Collaborates with Development leadership to produce and maintain standardized reports that inform efforts to monitor and evaluate strategy implementation, revenue generation, and resource management.

VIP and Supporter Engagement

• Coordinates administrative and logistical functions for NWF Board and ad-hoc committees that are staffed by the executives; plans meetings; develops, assembles and distributes meeting materials; and