Legal Secretary or Senior Legal Secretary - Oahu

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

 

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

 

Posting End Date: This position will remain open until filled. Early applications are highly encouraged.  

 

BRIEF POSTING DESCRIPTION:

The P NC LEGAL Department of the P LEGAL Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt)

This posting seeks to fill a vacancy at either Legal Secretary or Senior Legal Secretary; whichever level is most suited to the qualifications of the selected candidate.

 

LEGAL SECRETARY

JOB FUNCTION:

Provides legal secretarial, clerical and administrative support to Legal Directors, Managing Counsel, Senior Associate and Associate General Counsel, and Legal Assistants.

 

ESSENTIAL FUNCTIONS:

• Ensures on-going, efficient operation of the department under the direction of the directors, managing counsel and other attorneys and legal assistants. Duties include, but are not limited to:  maintains inventory and orders office supplies and equipment, coordinates the division’s information technology requests (telephone and computer resources, employee and contractor onboarding, renewals and separations), processes travel arrangements and cost reimbursements, working with facilities and building management to address office needs, working with the Company’s digital communications area to update department’s intranet page, ensuring attorneys complete annual bar license renewals.
• Screens correspondence received by the department, phone calls, and visitors; schedules meetings and appointments, including staff meetings, one-on-one meetings with legal directors and direct reports, and applicant interviews. 
• Maintains confidential files and department records.
• Monitors status of project schedules.
• Performs a wide variety of other secretarial and administrative duties. Provides work direction to temporary agency hires and summer help.
• Prepares, transmits, delivers and files various legal documents under the direction of an attorney, including contracts, briefs, and other documents, including confidential matters.
• Participates in Company emergency response activities, as assigned, including any activities to prepare for such emergency response.

 

BASIC QUALIFICATIONS:

Knowledge Requirements

• Working knowledge of personal computers and related software applications such as email and calendars, word processing, spreadsheets, presentation graphics, databases, etc.
• Knowledge of general business and office practices.
• Working knowledge of general business practices.

 

Skills Requirements

• Ability to work with Microsoft Office programs (such as Word, Teams, Excel, SharePoint and Power Point).
• Ability to work with ERP systems and other computer systems and software, for budgeting, reporting, and billing.
• Excellent written, oral and interpersonal ability to effectively communicate with all levels of the organization, which may include dealing with sensitive or confidential matters.
• Ability to work independently and as part of a team
• Excellent organizational skills to handle various projects/programs.
• Ability to handle confidential matters and materials discreetly and professionally.
• Attention to detail and ability to meet schedules and deadlines with thorough, organized, accurate and high-quality work product.

 

Experience Requirements

• Several (3-5 years) general office experience with 3 years at the legal secretarial level or 4 years at the legal secretarial and administrative assistant level.
• Paralegal training or experience desirable.

 

SENIOR LEGAL SECRETARY