Administrative Assistant, Department of Nutrition and Dietetic Practice (Center City Campus) Part time (20 hrs Weekly)

Job Details

Under the general supervision of the MS in Nutrition and Dietetic Practice Program Director, responsibilities will include but are not limited to data tracking for program accreditation and supporting student success, anticipating and fulfilling programmatic needs in relation to program marketing and recruitment, managing vital internal documentation, overseeing financial processes, and event coordination including planning, organizing and scheduling. The Administrative Assistant will be expected to enhance relations, serving as a resource and liaison with program stakeholders, and work independently and professionally with all contacts. In addition, the Administrative Assistant will provide full administrative support for the team and perform general office duties. The Administrative Assistant will be expected to demonstrate attention to detail, strong organizational skills, critical thinking, initiative, excellent customer service skills requiring a high level of diplomacy and professionalism, an ability to establish priorities, and a positive outlook.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Anticipate and fulfill programmatic needs in relation to data tracking for program accreditation and supporting student success, program marketing and recruitment, overseeing financial processes, and event coordination including planning, organizing and scheduling.
• Facilitate relationships with a variety of internal and external stakeholders and work independently and professionally with all contacts.
• Provide full administrative support through maintaining calendars, scheduling/confirming appointments, developing and managing intuitive systems for the maintenance of electronic and physical files, and taking meeting minutes.
• Perform general office duties involving word processing, greeting office visitors, mail distribution, and telephone reception to effectively implement department policies and responsibilities.
• Demonstrate attention to detail, strong organizational skills, critical thinking, initiative, excellent customer service skills requiring a high level of diplomacy and professionalism, an ability to establish priorities, and a positive outlook.
• Maintain collaborative working relationships with colleagues and other stakeholders.
• Communicate effectively with peers and supervisor regarding performance and integrate feedback.
• Perform additional office support functions and other duties as assigned.

Competencies (Knowledge, Skills, and Abilities Required):

• Effective Communications – Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
• Interpersonal Relationships – Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
• Service Excellence – Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner
• Flexibility and Adaptability – Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed
• Managing Multiple Priorities – Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
• Accuracy and Attention to Detail – Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy
• Calendaring – Knowledge of and ability to use office electronic calendaring software and capabilities
• Problem Solving – Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations

Minimum Education and Experience Requirements:

Education:

• High School Diploma Required. A Bachelor’s degree preferred.

AND

Experience:

• 1-3 years experience in an administrative setting. Experience in higher education preferred.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

130