Administrative Assistant - Global Scientific Publications

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

Purpose:

Responsible for all administrative functions of the department: calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents, managing slides for team meetings, onboarding (equipment and access) for new employees, maintain records.   

Responsibilities:

• Daily and weekly review of calendar and pro-active calendar management for department head
• Large meeting coordination for 2nd level team members
• Coordinates new employee onboarding for full team (seating, computer equipment, site access).
• Send team communications (announcements) at the direction of department head
• Arrange travel and reimbursement for department head
• Coordinates and maintains departmental files, in compliance with corporate and government regulations
• Uses and understands Microsoft Office Suite, Smartsheet, Staffbase, Artificial Intelligence, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
• Operates with general instruction and some supervision.
• Coordinates department training activities (e.g. Colors Insights)
• Partners with other Administrative Assistants on assigned floor and within MHI to coordinate group trainings

Qualifications

• Minimum: High School diploma or equivalent.
• Preferred: Some college or certificates in specific qualifications
• 2+ years previous admin experience or equivalent
• Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, Excel, Smartsheet,  Outlook and understanding of business processes