Administrative Assistant @ Northland

Job Objective: The position will provide administrative support to the office and staff. 

 

Essential Functions:  

General Office 

• Perform clerical functions including, but not limited to, maintaining Corps records and inventory, answering and directing phone calls, managing correspondence as requested, and managing internal and external mail 
• Ensure office equipment is functioning properly and arrange for maintenance and repair as warranted 
• Serve as liaison between Corps and DHQ IT Department ensuring Corps technology needs are met 
• Manage offices supplies to include ordering, maintaining inventory, and distributing 
• Maintain Corps records as directed by Corps Officer 
• Maintain sufficient postage 
• Prepare Advisory Council and Corps Council meeting agenda including supporting materials; send meeting notices to members; record meeting minutes 
• Manage volunteer and donor correspondence 
• Manage property and general liability insurance claims 
• Order food and supplies for Corps programing and events as directed by Corps Officer 
• Make arrangements for staff meetings 
• As directed by Corps Officer, serve as Corps representative with community service network agencies 
• Encourage a positive work environment by conducting oneself in a manner that fosters healthy relationships with co-workers, supervisor and visitors 
• Comply with all organization and Corps-specific policies and procedures 

Facility Rental 

• Manage rental contract documents 
• Record and deposit all rental income 
• Coordinate building opening and closing 

Human Resources 

• Assist with the development and maintenance of employee job descriptions 
• Prepare employment request and employee termination packets for Corps Officer approval 
• Assist with new employee orientation as directed 
• Report and monitor worker’s compensation claims 
• Assist Corps Officer with probation and termination matters as directed 

Accounting 

• Perform all banking transactions according to policies and procedures 

Minimum Qualifications: 

Education: High School diploma or equivalent; post-secondary degree/certification preferred 

 

Experience: Minimum two years related experience 

 

Certifications/Licenses: None 

 

Skills/Abilities:   

• Highly effective organizational, interpersonal, and conversational skills 
• Attention to detail 
• Decision-making and problem-solving skills 
• Ability to perform with limited supervision