Sr. Grants & Contracts Analyst

We are seeking a Sr. Grants and Contracts Analyst who will coordinate all activities related to sponsored project submissions, award funding, account activity, financial reporting and close-out procedures. Independently works on a variety of grants/contracts that range from simple to highly complex. The primary goal of this team position is to ensure timely, effective, and efficient functioning of faculty sponsored and non-sponsored funding.

Specific Duties & Responsibilities

• Will partner with and act as final point of contact with Departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• In addition to supporting assigned faculty, responsible for financial oversight of large ongoing Interdivisional/Interinstitutional research grant (PARADIM).
• Responsible for reviewing all sponsored project proposals for assigned faculty in the Department prior to them being forwarded to the Research Administrative Manager and the Office of Research administration for signature. Review is based upon accuracy, content, adherence to institutional, government and other sponsored guidelines.
• Provide instruction, assist in preparation and answer questions relating to grant application procedures and serves as a liaison between the research unit, various central offices and funding agencies.
• Review budgets and budget justification for appropriateness and completeness of content.
• Coordinate submission of grant proposals ensuring that all applicable direct and indirect cost rates have been applied.
• Provide groundwork for subcontract negotiations, including review and mathematical corrections to proposals from other institutions.
• Assure IRB and animal protocol approval are current.
• Responsible for tracking proposals and other documentation through the signature/approval process.
• Once funded, review account setup to ensure it is correct based on the terms of the agreement.
• Analyze complex financial data and extract and define relevant information; interpret data for the purpose of determining past financial performance and/or to project a financial probability.
• Ensure expenditures on grants and contracts are monitored monthly by the Principal Investigator and the Department as a whole to maintain balanced accounts.
• Conduct internal audit of the faculty’s financial portfolio (sponsored and non-sponsored) to ensure expenditures are on track and implements administrative changes requested by faculty and management.
• Identify and communicate over-expenditures to faculty, and upper management.
• Will resolve funding shortfalls before finance reports to sponsors can be finalized.
• Approves final invoices and financial reports, on behalf of the Department, prior to submission to Sponsors.
• Work towards revenue maximization by understanding and overseeing the use of various funding sources within the Department of Chemistry and the overall portfolio of the investigator.
• Use various general accounting and software applications, such as spreadsheets, relational databases, cost-accounting systems, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. Facilitate and/or produce specialized sponsored research/project reports utilizing institutional and/or departmental systems (Microsoft Office, SAP, coeus, etc.).
• Reconcile assigned accounts on a monthly basis.
• Prepare payroll documents and non-payroll transfers needed to reconcile accounts.
• Oversee timely submission of effort reports.
• Manage appointment and visa process for assigned Faculty’s research staff.
• Train analysts and divisional finance contacts on how to monitor and reconcile faculty accounts and how to use various software packages for successful grant application submissions.
• Keep abreast of changes in federal and institutional policies in managing grants to ensure compliance and communicates these changes to staff, faculty and upper management.
• Ensure proper management of all sponsored awards, by ensuring all financial transactions agree with GAAP, NIH Grants Policy Statement, FDP, OMB, CAS, and University policies and procedures.
• Proactive in interactions with the KSAS Research Administration, Sponsored Shared Shares, and KSAS Divisional Business Office to resolve issues.
• Facilitate communication between the staff/faculty and Accounts Receivable for timely billings of sponsored research and receipt of payments.
• Participate in the billing activities related to Department core facilities.
• Maintain professional confidentiality in regard to employee issues, payroll concerns