Clerical Assistant - Hybrid - Morristown, NJ Office

Clerical Assistant - CD11AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

         

Our selected Clerical Assistant will serve as a key member to our busy New Jersey Staff Legal law office. The Clerical Assistant will be responsible for assisting 4-5 Tort Attorneys and staff with day-to-day clerical duties. The primary focus of the Clerical Assistant role shall be to communicate with the Attorneys, business partners, courts and opposing counsel regarding litigated matters.

RESPONSIBILITIES:

• Schedule and/or reschedule of depositions, de bene esse depositions etc. 

• Communicate with clients regarding depositions, trial details and other related items.

• Support and communicate with Staff Attorneys on trial activity.

• Schedule and/or reschedule events such as motions, non-binding arbitrations, settlement conferences, case management conferences etc.  

• Manage all data entry into the legal system.

• Perform scheduling of informal settlement conferences.

• Facilitate calendaring of court appearances and other court events.

• Ensure that form letters and templates are used correctly as needed.

• Collaborate with Attorneys on requests from all offices.

• Assist with overflow of electronic service mailboxes including all data entry as required by office.

• Utilize and maintain office equipment and manage electronic files ad hoc.

• Support large volumes of documents including photocopies upon request.

• Sort, open, stamp and deliver mail and/or faxes to and from workstations.

• Process outgoing mail using appropriate equipment and maintain the postage machine.

• Prepare and assemble document packages which may include office file maintenance or scanning of evidence ad hoc.

• Provide support for overflow work as needed.

• Distribute file materials and information as requested.

QUALIFICATIONS:

• High School Diploma is required, a college degree is preferred.

• Minimum of 3 year of legal administrative support experience and working knowledge of the New Jersey tort court system.

• Basic knowledge of legal terminology is a plus!

• Working proficiency with the Microsoft Office Suite: Word, Excel, PowerPoint & Outlook (heavy working knowledge of Outlook is preferred).

• Demonstrated ability to effectively manage multiple projects.

• Strong time management skills.

• Readily able to independently navigate a high- volume environment.

• Demonstrated efficiency, organizational skills and attention to detail.

• Ability to work within strict deadlines, set priorities and effectively handle shifting priorities.

• Eagerness to work with confidential and sensitive information.

• Demonstrated diplomacy in written and verbal communication.

• Ability to work with confidential and sensitive information.

WHAT ELSE CAN YOU TELL ME?

This position is primarily a remote work role with occasional in-office support required during trial preparation. Ideal candidates shall reside within driving proximity to the Morristown, New Jersey Staff Legal office.

For full-time, occasional, part-time or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wi-Fi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) minimum upload/download speeds of 5Mbps/30Mbps will be required. To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

How We Focus on Your Wellbeing: ​

• Medical, Dental, Vision, Life and Disability Insurance. Effective day 1. ​

• 25 days paid time off in your first full year and Paid Holidays

• Click on this link to learn more about our comprehensive benefits package and award-winning well-being program: https://www.thehartford.com/careers/benefits

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