Workday Research Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Workday Research Coordinator

Job Profile Title

Grants Coordinator B

Job Description Summary

The Weitzman School of Design is seeking a Workday Research Coordinator (WRC) to support the rapidly growing Research Support Center (RSC). This position reports directly to the RSC Manager and assists with the pre-award/proposal compensation budget development process and is responsible for overseeing the post-award processing of all compensation transactions, financial reporting, and ensuring compliance with internal and external research policies and procedures. The center supports all pre-award and post-award funded grant/contract activities of the faculty and research centers including PennPraxis which serves as the applied research arm of the School.

Job Description

Job Responsibilities

• The Workday Research Coordinator’s portfolio will include managing faculty and student awards by assisting in the preparation and review of the compensation portion of the budget proposal and assisting with other proposal development activities as it relates to Workday actions.
• Oversee the onboarding of faculty, postdoctoral researchers, PhD researchers, research associates, students, and temporary workers by preparing and reviewing offer letters; working closely with International Student & Scholarly Services (ISSS) by preparing and issuing visas and enforcing compliance with ISSS rules and regulations; initiating all required actions in Workday.
• Reconcile and monitor weekly/monthly payroll transactions assuring distributions and allocations are appropriate and accurate; track and clear the suspense account; anticipate upcoming monthly payroll transactions; process payroll reallocations, one-time payments, period activity pay, and annual salary increases; review and process weekly time sheets and monthly payroll determining the best course of action for students who hold multiple positions.
• Monitor commitme