Administrative Assistant to the Chief Administrative Officer for Risk Management & Compliance

We have an exciting position open for a highly motivated and professional Administrative Assistant to join U.S. Bank supporting our Chief Administrative Officer for RM&C in the U.S. Bank Plaza Minneapolis office.

The position requires a person who goes beyond traditional support. This role is ideal for someone who’s eager to contribute to high-impact, strategic work while mastering the essentials like calendar management, expense reporting, and travel coordination. You’ll be the right hand to a dynamic executive—keeping him on track, anticipating needs, and proactively managing what’s ahead. Think of yourself as the engine behind his success: organized, energetic, and always a few steps ahead. If you bring enthusiasm and a spark to your work and love to thrive in a fast-paced environment plus find fulfillment in making things run smoothly, this could be the role for you.

Being an Administrative Assistant at U.S. Bank will provide you with a rewarding career opportunity to be part of a large financial institution and the demonstrated experience working closely across business lines within the organization.

Essential Functions

• Manage complex calendars/scheduling

• Oversee expense reports

• Coordinate meetings, prepare presentations, interact with cross-functional teams/business lines

• Work on highly visible projects (some may be highly technical in nature, including working with data)

• Program managment

• Serve as Building Office Management Support/Liaison (CAO is the organizational site leader for U.S. Bank Plaza – company headquarters)

Preferred Skills/Expertise

• Organization & Planning: Demonstrate exceptional organization to juggle multiple calendars, deadlines, priorities. Demonstrate self-motivation to anticipate potential issues, accurately assess and resolve problems before they escalate

• Communication Skills: Demonstrated strong verbal and written communication skills for interacting with team members, preparing presentations, coordinating meetings, and conveying information clearly and professionally

• Proactive Problem-Solving: Proven experience identifying issues, thinking critically, and finding effective solutions, especially when managing complex tasks or dealing with unexpected challenges

• Interpersonal Skills: Proven experience building and maintaining positive relationships with colleagues and cross-functional teams

• Administrative Assistant Team Coordination: Demonstrated experience working with administrative assistants across Risk Management & Compliance to manage key team issues

• Time Management: Demonstrated experience managing multiple priorities, tasks, and deadlines

• Adaptability: Proven experience adapting to changing priorities and work environments, especially in a dynamic environment that involves working on various projects

• Confidentiality: Proven experience handling sensitive information with discretion and diplomacy

• Customer Service Orientation: Demonstrated focus on providing excellent service to internal and external stakeholders

• Technical Proficiency: Strong proficiency in Microsoft products (Teams, PowerPoint, Excel), AI, and other business tools. Demonstrated experience using technology platforms to solve problems, communicate, manage projects and adapt to new technologies

• High school diploma or equivalent, bachelor’s degree is preferred

• 5+ years of experience in administrative and support staff activities; some experience in Finance is preferred