Assistant Facilities Project Manager

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The ideal Facilities Assistant Project Manager candidate is an up-and coming project manager that can manage multiple tasks and effectively prioritize meeting deadlines and milestones in a fast-paced environment. The APM will assist with management of assigned projects while following organizational policies, programs, budget, and schedules to accomplish goals and objectives. This position also directs assigned projects with adherence to planning, execution, monitoring, and closing within standard project management methodology.

 

Responsibilities

PRIMARY/ESSENTIAL DUTIES:

 

Project Planning:

• Assist in creating detailed project plans including scope, timelines, budgets and resource allocation
• Collaborate with internal departments to develop strategies for successful project execution

Documentation and Reporting:

• Maintain project documentation, including initial Capital Planning Approvals, budgets, invoices, contracts, meeting minutes, permits, change orders, through project close out
• Generate regular progress reports for direct supervisors and interdepartmental stakeholders, highlighting key project milestones, risks, and requests
• Receive and assist with answering Requests for Information (RFI’s) and documenting the response.

Budget & Schedule Management:

• Monitor project expenditures to ensure they align with the approved budget
• Identify cost and time saving opportunities to optimize project finances
• Develop and maintain detailed and executive schedules for each project

Vendor Management:

• Assist in project activities, such as receiving proposals and negotiating contract
• Manage relationships with vendors and suppliers ensuring performance and compliance

Quality Control

• Consistently review ongoing construction project to ensure quality is maintained on each project
• Conduct punch list walks and document the process for each project

Communication

• Foster effective communication with end users, internal and external partners, vendors, and various stakeholders.
• Act as initial point of contact for all responsible projects for the contractors, vendors, and internal stakeholders

Continuous Improvement:

• Identify opportunities for process improvement and implement best practices

Ability to provide exceptional service: to be Responsive to our customer needs, to be Respectful in every way, and to Deliver a great experience both internally and externally.

Additional duties as assigned by supervisor.

 

SCOPE OF RESPONSIBILITY:

• Level of autonomy
  • Works independently with general oversight and direction from supervisor and project managers the APM supports
  • Higher level of oversight may be required depending on level of project complexity
• Financial responsibility
  • Position has no signing authority for the organization
  • Responsible for approved project budgets and associated financial tasking as assigned

Qualifications