Office Services Assistant: P&P District #6 Suffolk #P0622

Title: Office Services Assistant: P&P District #6 Suffolk #P0622

State Role Title: Admin and Office Spec II

Hiring Range: $34,087.00 - $44,159.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Suffolk P&P

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides clerical and administrative support to Probation and Parole Services’ staff by keying reports and correspondence from draft, maintaining files, greeting, and assisting visitors and callers. Performs keyboarding duties, entering data in agency data systems and fiscal support duties.

Minimum Qualifications

The successful candidate will have experience providing administrative and clerical support in a professional office environment, including data entry, filing, preparing correspondence, and managing a variety of office tasks with accuracy and attention to detail. Strong keyboarding skills, proofreading ability, and the capacity to work efficiently in a busy office while meeting deadlines are essential. Applicants must demonstrate dependable customer service experience, proficiency with MS Office applications, and recent use of standard office equipment, including multi‑line telephones.

Additional Considerations

Advanced knowledge, training, or coursework in office administration or related training is preferred. Experience working with a case‑management or automated database, as well as administrative experience in a criminal justice, court, or law office setting

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-659-8424

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Depa