Senior Administrative Assistant to the Senior Executive Assistant to the President and Founder

Position Purpose:

The purpose of the Senior Administrative Assistant position is to come alongside the Senior Executive Assistant in managing the daily tasks of the office to ensure accuracy, efficiency, and professionalism in the areas of correspondence, itinerary and travel planning, financial activities, reporting, and assisting with scheduling. 

Essential Duties:

• Sort and distribute incoming correspondence, including mail and emails.
• Respond to emails, phone calls, and correspondence, including the Executive office inbox.
• Respond to speaking engagement inquiries.
• Assist with creating itineraries, booking flights, car rentals, and hotels, along with other travel arrangements and scheduling for conferences, events, and churches.
• Assist with honorariums, product for guest speakers, and update teaching topic.
• Oversee the VIP photo wall, including scheduling photo shoots at events.
• Schedule, coordinate, and direct special lunches for guests in the office and for conferences and events.
• Keep the office stocked with drinks and snacks.
• Schedule dry cleaning for TV shoot clothes.
• Work with Community Relations on sponsorship opportunities for local and stateside events, including donations to other ministries and functions. 
• Reconcile credit card statements and submit payment requests in Sage.
• Update the senior executive calendar for vacations, events, and meeting travel dates.
• Create an International Live Stream schedule and participate in meetings.
• Add Creative Performance schedules to the calendar. 
• Maintain and organize files, both electronic and hard copy.
• Write and update policy, procedures, and processes accordingly for all tasks.
• Assist with scheduling GTN shoots and participate in meetings.
• Assist the HR team with birthday, anniversary, and Christmas card orders, including coordinating employee anniversary letters and scheduling meetings with employees.
• Post church meetings and speaking engagements on SharePoint.
• Maintain CD mechanical licenses and reporting.
• Maintain the Give Account tracking sheet.
• Flower and gift ordering for Christmas, Sympathy, and Miscellaneous.
• Other duties and special projects as assigned

Knowledge, Skills, and Abilities:

• Excellent computer skills and proficient in Excel, Word, Outlook, PowerPoint, and Smartsheet or other project management software.
• High comfort level working in a fast-paced environment.
• High level of organization, flexibility, resourcefulness, efficiency, and a professional demeanor in the challenges presented.
• Strong attention to detail, excellent follow-up skills, problem-solving, and analytical skills.
• Perform with integrity, excellence, high initiative, and professionalism in every work situation.
• Able to handle changing priorities, diverse day-to-day responsibilities, as well as non-routine circumstances when they arise.
• Scheduling and time