Jobs and Careers

Accounts Payable Specialist - Mortgage

SWBC Headquartersfull_timeVerifiedPosted 17 Jun 2024

About the role

SWBC is seeking a talented individual to receive invoices and enter into AMB Mortgage Accounting Software. This role cuts checks daily for check requests with two big check runs and reviews GL and branch coding and ensures expenses are reasonable and accurately booked. This role handles credit card receipts in Accounts Payable (AP) inbox from corporate card holders and book accordingly.

Why you'll love this role:

In this position, you will have the opportunity to work in an empowered role with communication with key stakeholders, have direct oversight from leadership, and work in a collaborative environment that works as a team.

Essential duties include the following:

Performs data entry, prepares edit, verifies and posts all invoices in order to produce the weekly check cycle to include reconciling accounts payable accrual account and the monthly loan fees.
Receives, reviews, and scans authorized invoices in preparation for the weekly check run to ensure that invoice items, prices, and/or signatures are accurate and complete.
Obtains proper information and/or data regarding invoice payments for coding purposes to include verifying invoices against supporting documentation for accuracy, preparing recurring invoices, and providing coding assistance.
Prepares the weekly check run for invoices. Produces the cash requirements report for review.
Performs research and coding of all invoices; and requires customer number lookups, phone calls, and/or emails to obtain missing information.
Assists in calling vendors to obtain W9’s for tax purposes on new vendors to ensure that 1099 information is correct for year-end processing to include assisting with internal and external audits.
Performs all other duties as assigned.

Serious candidates will possess the minimum qualifications:

High School Diploma or GED required.
Minimum of three (3) years in accounts payable or related experience required.
Financial services or mortgage industry experience preferred.
Strong experience with Microsoft Excel including uploading of invoices into Software for payment.
Working knowledge of sales tax.
Strong working knowledge of accounting principles.
Working knowledge of applicable laws and regulations related to Mortgage Lending.
Possess aptitude for basic figures to reconcile loan balances.
Able to understand and interpret vendor invoices, statements and other requests for payment.
Working knowledgeable of large ERP systems.
Strong data entry, detail-oriented, and multi-tasking skills.
Proficient Workday skills.
Proficient Microsoft Office skills, including Outlook, Word, and Excel.
Excellent customer service and time management skills.
Excellent analytical and problem solving skills.
Excellent organizational skills.
Excellent listening skills.
Excellent verbal and written communication skills.
Able to handle stressful situations in a professional manner and handle quick turn times.
Able to work in a fast paced production environment.
Able to use basic office equipment, including copy machine, personal computer, and fax.
Able to type 35 WPM.
Able to travel locally or nationally by car or plane.
Able to sit for long periods of time performing sedentary activities.
Able to stand, stoop, and kneel to file for long periods of time.
Able to push, pull, and lift up to 20 lbs. of files, supplies, documents, or other related items.