Administrative & Data Support Specialist (ZR_25264_JOB)

This is a remote position.

Schedule:

• 40 hours per week
  
• Monday to Friday, Flexible AU hours (6 AM–3 PM Manila Time)
  

About the Role

We are looking for a detail-oriented Administrative & Data Support Specialist to provide non-voice administrative, data management, and organizational support. This role focuses on data entry, document preparation, and backend coordination, ensuring smooth operations for our client’s team.

Key Responsibilities

• Perform accurate data entry and maintain meticulous records in databases.
  
• Prepare and format reports, presentation templates (Google Slides, PowerPoint), and other business documents.
  
• Handle customer inquiries via email or chat (no phone/video calls), ensuring prompt and professional responses.
  
• Prepare, organize, and manage sales invoices, contracts, and financial documents.
  
• Update and maintain customer records, marketing lists, and CRM systems (e.g., HubSpot).
  
• Assist in scheduling meetings, appointments, and events (calendar management).
  
• Edit and format PDFs for contracts, agreements, and other documentation.
  
• Collaborate with other departments to ensure workflow efficiency.
  
• Maintain confidentiality and secure handling of sensitive customer data.
  

Requirements

Essential Skills:

• Strong written English proficiency (no verbal/voice requirements).
  
• High attention to detail and accuracy in data entry and documentation.
  
• Excellent organizational and time management skills.
  
• Basic to intermediate proficiency in Excel, Google Workspace (Gmail, Docs, Sheets, Slides), and PDF editing tools.
  
• Ability to prioritize tasks and adapt to changing workflows.
  
• Experience with cloud storage (Google Drive, Dropbox) and file management.
  

Nice-to-Have (Not