Employment Type:

Full time

Shift:

Day Shift

Description:

JOB SUMMARY

Directly responsible for obtaining and providing supplies to operate the Mishawaka or Plymouth campus. Conducts cycle counts, investigates stock outs, back orders and discrepancies. Identifies root cause and makes recommendations for correction to Supervisor. Analyzes data using software application (Lawson, Excel).  Assists with all daily Distribution functions including receiving daily shipments and filling requisitions.

JOB DUTIES

Distribution Team

Orders, receives and delivers all stock, non-stock, special order items to the appropriate location.  Manually checks the perpetual inventory and PAR areas for replenishment through the inventory management system as it applies, for Distribution and/or department using scan technology. Reviews and takes actionable steps to resolve open order and resolution report. Processes, daily, the auto replenishment report for perpetual inventory. Conducts perpetual inventory cycle counts daily, investigates discrepancies and makes recommendations to supervisor for count correction and root cause process improvements. Active participant in daily huddles and colleague meetings, sharing positive recommendations related to process improvement, engagement, cost reduction and standardization opportunities. Returns unwanted items received for proper credit under the return process for distribution stock and special order items. Maintains appropriate stock levels at all assigned locations by conducting detailed analysis using Lawson, Lawson Tools, Excel and external data. Recommends adjustments optimizing cost and efficient flow of supplies. Processes any change of change to a Par location for vendor, catalogue number, unit of measure and bin assignment utilizing the item maintenance function. Responsible for the physical condition of assigned supply area ensuring labels are current and in good condition, bins are clean and organized as defined in the PAR etiquette guidelines. Responsible for keeping customers informed and current on status of open orders, back orders and conversion orders by working closely with department associates and patient care coordinators, ensuring that supplies and equipment arrive on a timely basis. Works closely with the Supply Chain Management Clinical Resource Specialists in resolving any product or equipment issues. Schedules daily "meet 'n greet" within assigned departments. May work as a liaison for Saint Joseph Health System (SJHS) RHM as it relates to any established committees within SJHS and/or Trinity Supply Chain Management. Assists Supply Chain Management and receiving in resolving any invoice problems. Performs monthly check of expired product.   Maintains excel file for items donated to missions, submitting documentation monthly to manager for social accountability reporting. Prepares for and performs annual physical inventory.

Receiving

Receives incoming shipments of supplies and equipment from vendors and unloads shipments from delivery truck by hand and/or using push carts. Inspects items visually in order to verify accuracy and condition of shipments received from vendors, and compares number of items, description and code numbers with information on packing slips.  Records and/or reports discrepancies or damaged/defective merchandise before signing receipt or invoice.  Locates purchase order for merchandise arriving without purchase order number.

Ships damaged or incorrect material to vendor for credit, repair or replacement.

Operates a variety of mechanical equipment such as forklift, hydraulic lift and handcart to move equipment/stock to appropriate locations.

Responds to inquiries regarding delivery of supplies/shipments from vendors.  May initiate contact with vendors regarding shortages and/or back orders. Receives and processes "emergency" requisitions for supplies held in inventory and assembles and delivers supplies requested. Stores supplies and equipment according to established storage locations (i.e., shelf, refrigerator, bin, and so forth) and inventory recycling procedures. Maintains departmental files of packing slips, purchase orders, and other related records, retrieving records as requested to assist in resolving invoice discrepancies and related problems. Deliveries non-stock orders to departments and obtains signature on all delivery documents. Responsible for placing the fixed asset tag on all capital equipment orders and forwarding appropriate information to Materials Management, Finance and Accounts Payable as needed. Obtains Biomed and/or facilities inspection approval prior to delivery of any and all electrical equipment. Maintains effective two-way communication within the Supply Chain Management department and the Trinity Health Supply Chain Management. May be required to float to other ar