Administrative Associate, Education Abroad, Texas Global

Job Posting Title:

Administrative Associate, Education Abroad, Texas Global

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Hiring Department:

Texas Global

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 52,000 students studying in almost 120 bachelor’s degree programs and more than 220 graduate programs across 18 colleges and schools. UT Austin is steadfastly committed to global engagement and is home to more than 5,600 international students and 1,500 international scholars from more than 130 countries, with more than 530,000 living alumni in 176 counties around the world.

Texas Global  advances UT Austin’s academic mission by leading, supporting, and coordinating the university’s international engagement efforts, fostering strategic partnerships on campus and abroad, welcoming a cadre of impressive international students and scholars to campus, and creating opportunities for students and faculty to engage with peers and institutions around the world. Texas Global is comprised of nine units, home to over 140 staff members, and continued growth of the organization is expected.

Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

Responsible for administrative elements related to international program administration and student records management associated with faculty-led programs. Coordinates with the senior program specialist and assistant director regarding administration priorities.

Responsibilities

• Provide administrative support for faculty-led programming; collaborate with program coordinators and assistant directors to coordinate processes for all aspects of faculty-led program administration. Support the assistant director for faculty-led programs with project management related to faculty-led team workflows and scheduling. Support communications associated with faculty-led processes and their constituents, including managing Canvas sites as a student resource and other communication and project management tools for students, faculty, and campus partners.
• Responsible for the administration of the course inventory system and the course schedule process for all faculty-led programs in conjunction with the Office of the Registrar and education abroad units embedded in departments/colleges and schools.
• Coordinate administrative support for Departmentally Administered Faculty-Led (DAFL) programs in collaboration with assistant directors. Responsible for the DAFL Canvas site, email reminders, submission of financial aid budgets, and coordination of informational meetings to support DAFL faculty directors. In addition to the above responsibilities, provide greater coordination for DAFL programs transitioning to Ed