Business Support, Project Planning

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary

• Provides technical, administrative support to Facility Project Manager in overseeing compliance with Airbus FMRE policies and procedures
• Provides technical, administrative facility project management support to Facility and Project Managers across the Airbus facility portfolio.
• Drives assigned facility management projects and programs end-to-end
• Communicates effectively with all stakeholders using strong verbal and technical writing skills
• Full Time-ONSITE (Grand Prairie, TX)

Technical Project Management Administrative Support - 60%

• Prepare project management reports and meeting minutes

• Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules

• Supports Facility Project Manager in improvement and building of standard facility project management procedures

Project Management 40-60%

• Support project management team on projects and assignments.

• Proactively manage project-related issues.

• Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.

• Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.

• Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.

• Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management.

• Maintains and supports project management tools, systems, and processes.

• Ensures best practices are being followed and the right resources are available to project managers.

• Coordinate Meetings

• Transcribe meeting minutes, punch lists and other project documentation

• Work with architects to deliver plans and drawings

• Assist in updating Schedules and Budgets

• Track Invoices

• Coordinate Vendors

• Produce quality Monthly Reports

• Assist in drafting RFPs

• Help ensure drawings meet client standards

• Proactively manage project-related issues on account or assignment

• Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides

Education/training

• (Minimum) Bachelor Degree or 3+ years of Facilities or Construction Experience

• (Preferred) Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management

Years of relevant experience

• (Minimum) 3+ years practical experience

• (Preferred) Facilities, real estate support , project management experience

Skills and knowledge

Minimum

• Strong interpersonal skills with the ability to interact with executive level internal & external clients

• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business

• Basic proficiency with Microsoft Office/ Google Suite products

• Knowledge of construction or commercial real estate industry

• Strong knowledge of Google Workspace

Preferred

• Knowledge of Microsoft Project or equivalent project management tools

• Ability to work collaboratively with various teams and departments

• Ability to work with minimum supervision