Research Administration Associate - Research and Sponsored Programs-Houston

TITLE

Research Administration Associate

JOB SUMMARY

The Research Administration Associate - Houston, provides IRB, pre-award, and post-award support to the Houston campus. The position is the primary support person for the Houston IRB and serves as the Cayuse Analyst to process Houston IRB protocols. IRB support may also include organizing IRB meetings and taking minutes, developing training sessions, and providing assistance to human subject’s researchers with submission processes, status inquiries, and procedural requirements. This position will be the primary contact for principal investigators /project directors (PIs) pursing external funding through a variety of federal agencies and non-federal organizations through the life cycle of an award. During the pre-award phase, this position will provide guidance on the preparation, writing, review, and submission of proposals for extramural funding including the development of budgets, review and interpretation of guidelines, proposal routing and approval, and submission. This position will also provide post-award support in managing the funds and assisting PIs with the expenditures of their grant accounts, monitoring grant accounts, reporting on grant funds and a variety of budget-related compliance issues. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Director, Operations Research & Sponsored Programs

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

· Provides support for daily activities of the Houston IRB.

· Provides assistance and guidance to investigators conducting human subjects research regarding IRB processes and procedures.

· Communicates with IRBs and PIs regarding submission processes, status, questions, etc.

· Reviews guidelines to determine eligibility and to highlight key points for PIs. When guidelines are long or complex, this may also include summarizing the guidelines into a proposal plan for faculty who are going to submit.

· Develops budget and review for adherence to funding agency and institutional budget guidelines.

· Identifies funding agency and institutional requirements (i.e., faculty release, conflict of interest, cost-share, etc.) and adherence to these requirements in order to complete routing and approval before submission.

· Works with different platforms for submission, especially NIH ASSIST, NSF Research.gov and Grants.gov. This will include completion of the administrative forms on those systems and proposal submission.

· Monitors grant accounts for budget adherence to university, state, and funding agency guidelines and work with other university offices and ORSP to resolve grant issues (i.e., grant accounting, payroll, procurement, cost-share, etc.)

· Provides budget projections of project expenses to determine need for additional funds, potential overruns, and requests to sponsors. Makes recommendations for corrections or budget transfers when needed.

· Monitors grant activity timeline and assist faculty with grant requirements.

· Assists with timely closeout of awards.

ADDITIONAL DUTIES

· Identifies funding opportunities and makes these available to the campus.

· Provides proposal and budget assistance for internal funding programs.

· Orders equipment and supplies from various companies and follow up on orders and assists with travel when possible.

· Assists with management and scheduling of Houston Research Office space.

· Provides training to Houston campus for pre-award, post-award, and IRB-related areas.

· Performs other duties as requested.

EDUCATION

Bachelor’s degree required.

EXPERIENCE

Three years of experience in research administration, grant management or research required. Experience in one or both of these areas is preferred: grant and research compliance (specifically IRB) and proposal development.

REQUIREMENT

Regular and reliable attendance during regular scheduled days and work hours is an essential function of this position.

May complete some or all work remotely upon approval via the University’s Alternative Work Arrangement Policy.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following