About the Opportunity

Job Summary

Reporting directly to the Board Secretary, the Associate Director of Board Relations and Assistant Secretary to the Board of Trustees is responsible for 1) providing organization and leadership for activities and responsibilities of the Board of Trustees and its committees and 2) assisting with the strategic direction for Advancement’s Community Engagement Initiative.

As the Associate Director of Board Relations and Assistant Secretary to the Board of Trustees, they will:

• Develop and maintain a board relations manual, board calendars, and a repository of all board documents.
• Develop and create innovate ways to engage university stakeholders with an emphasis on Trustees’ relationships, Implement relationship and engagement strategies. Develop working knowledge of Salesforce and ensure activity is accurate and up-to-date in order to inform relationship strategies.

• Provide support for the Northeastern University-London board activities. Develop understanding of UK governance rules and regulations.

• Initiate and provide project management for the creation and/or improvement of relationship management and business processes; monitor and evaluate operational effectiveness and effect changes required for improvement.
• Support all activities of the Board Secretary including autonomously implementing short- and long-range organizational goals, objectives, and operating procedures.
•  Coordinate all logistics for board meetings including technology, remote communications, and materials.
• Communicate and coordinate with board members for ad hoc/special meetings; assist in development of communications to the board, including dashboard updates. Manage OnBoard secure portal including providing training to users and assisting with accessibility and functionality problems experienced by users.
• Manage regulatory and policy requirements (annual trustee Conflict of Interest disclosure, ITAR filings, FCC filings, Signature Authority Delegations)
• Draft, circulate, and maintain minutes of board and committee meetings and other university governance documents.
• Coordinate with staff across the university on developing board materials.
• Conduct thorough and ongoing analyses of business and philanthropic practices and provide recommendations in support of community engagement principles including access, equity, and participation.
• Work closely with Board Secretary, and across the division university to develop and foster a welcoming and inclusive environment where all are treated with compassion, respect, and equitable access to opportunity.
• Develop and deploy strategic benchmarks and KPIs within a multi-year plan to measure success in ways that demonstrate positive impact on staff, alumni, and the global university system and its surrounding communities.

Key Responsibilities

Board Relations; Project Management; Process Documentation and Maintenance; Communication

•  Develop and create innovate ways to engage university stakeholders with an emphasis on Trustees’ relationships, Implement relationship and engagement strategies. Develop working knowledge of Salesforce and ensure activity is accurate and up-to-date in order to inform relationship strategies.

• Provide support for the Northeastern University-London board activities. Develop understanding of UK governance rules and regulations.
• Initiate and provide project management for the creation and/or improvement of business processes; monitor and evaluate operational effectiveness and effect changes required for improvement

• Support all activities of the Board Secretary including autonomously implementing short- and long-term organizational goals, objectives, and operating procedures

• Develop and maintain a board relations manual, board calendars, and a repository of all board documents

• Coordinate all logistics for board meetings including technology, remote communications, and materials

• Communicate and coordinate with board members for ad hoc/special meetings; assist in development of communications to board, including dashboard updates. Manage OnBoard secure portal including providing training to users and assisting with accessibility and functionality problems experienced by users

• Draft, circulate, and maintain minutes of board and committee meetings and other university governance docum