Senior Executive Assistant

Who we are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

The opportunity

The Senior Administrative Assistant performs a variety of administrative and secretarial duties as well as a variety of tasks that require planning and organization to meet daily responsibilities and deadlines. 

How you’ll spend your day

• Provide administrative support to the Senior Vice President and CFO of US Commercial 
• Support VP, US Financial Business Planning & Transformation as needed 
• Active Lead for Commercial Finance Admins
• Must possess a professional demeanor and effectively interact with executives and admins inside and outside of the organization 
• Must possess writing and communications skills with proven ability to create written communications
• Must be able to troubleshoot departmental or other issues that may arise
• Must be agile and organized to comply with deadlines and priorities
• Must be able to work independently to complete routine department functions
• Closely manage the SVP’s calendar:  Set recurring meetings, resolve calendar conflicts; call-out high-level meetings
• Meet with SVP as needed; at least weekly to review meeting requests/calendar submissions
• Coordinate quarterly Town Hall meetings and efficiently schedule department meetings, events, internal and external conferences 
• Make international and domestic travel arrangements including hotel, air and ground transportation
• Manage and Reconcile SVP’s monthly Expense Report and manage the approval of expense reports for SVP’s direct reports
• Schedule and gather the agenda for bi-monthly finance staff meetings record and distribute meeting notes
• Assist in the creation and maintenance of the US finance report submissions calendar (as part of the global finance calendar)
• Completes other projects and required as assigned or as business needs require

Your experience and qualifications

• Must have knowledge of secretarial, office administrative procedures, and proficiency in operating standard office equipment, at a level generally acquired through a minimum of 5 years related experience
• Global travel scheduling experience required
• Proficiency in MS Word, PowerPoint, Excel and Outlook
• Must be able to maintain the highest levels of confidentiality, integrity and discretion
• Must be detail oriented with high level of interpersonal skills to ensure effective, and accurate flow of all information
• Excellent organizational and follow-up skills required
• High School Diploma/GED required, Associate's degree is preferred
• A minimum of 3 years' experience in a pharmaceutical environment desirable
• Strong written and verbal communications skills with excellent typing skills
• Experience with meeting coordination and planning preferred
• Able to work independently and provide services to multiple staff members
• Must work effectively with all levels of the organization - domestic and international
• Willingness and ability to work overtime when needed
   

Enjoy a more rewarding choice

We offer a competitive benefits package, including:

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls. 
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan. 
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time, 13 paid Holidays and 3 paid floating holidays. 
• Life and Disability Protection: Company paid Life and Disability insurance. 
• Additional benefits include, but not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term