School Board Administrator & Assistant Clerk

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Job Title: School Board Administrator & Assistant Clerk  and Requisition ID number: 102883

Close Date: 11:59 PM on  

Organizational Unit:  Board Of Education (10000826) 

Site:  Davis Center (0001) 

FTE:  1.0; this is based on full-time equivalency with 1.0 being full time

Union:  Non-Represented(44) 

Functional Area:  Administrative 

Salary Range:  $104,001  - $156,001  

Benefits:  Dental insurance | Health insurance | Vision insurance | Paid time off | HSA & FSA | Retirement plan

Resume and Cover Letter are mandatory to apply for any position.

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SUMMARY: Under general supervision, provides operational and logistical support to the Board of Education (School Board), including but not limited to board meeting coordination, constituent interaction support, and other assigned administrative support duties. Serves as assistant school board clerk.

ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

 

• Coordinates all board and board committee meeting logistics including development and preparation of agendas and materials, public comment process, calendar planning, drafting resolutions, and organizing respective support staff necessary to run meetings. 
• Serves as assistant board clerk and supports all duties of the board clerk, including drafting minutes, filing documents and reports, and providing notices and ensuring compliance with the Minnesota Open Meeting Law.
• In partnership with the Office of General Counsel and the Office of the Superintendent, develops draft policies and manages policy development processes.
• Coordinates efforts with the School Board and the Office of the Superintendent to assist in the creation and dissemination of communications tools and media related to the Board, fact sheets, policy and fiscal note analyses, as directed. 
• Manages information flow requested by, or submitted to, the School Board individually and collectively; coordinates efforts and works collaboratively with multiple stakeholders within time sensitive deadlines.
• Manages administrative tasks of the School Board including the board budget, board website, boardroom usage, and travel arrangements, expense reimbursements, and school visit scheduling for board members. 
• Serves as the parliamentarian for the School Board.
• Coordinates school board elections and all required campaign finance and other reporting requirements.
• Mentors and supports the student board representatives.
• Maintains and develops all board member orientation and training materials and related resources. 
• Demonstrates courteous and cooperative behavior when interacting with students, clients, visitors, and MPS staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Maintains absolute confidentiality of work-related issues, records, and MPS information.
• Enthusiastically promotes the Board of Education and the Superintendent’s goals and priorities in compliance with all policies and procedures.

 

MINIMUM QUALIFICATIONS
 

Education, Training and Experience Guidelines 
Bachelor’s degree in in Education or Public Administration; AND four (4) years of professional public policy administration experience; OR An equivalent combination of education, training and experience as determined by Human Resources.
 

Knowledge of:     

• Minnesota civil statutes, rules, administrative orders, policies and procedures, and applicable Federal rules and regulations governing public education, school boards, and political subdivision governing bodies.
• MPS organization, operations, policies and proced