Production Assistant

Job DetailsLevel: ExperiencedJob Location: Charis Bible College Colorado - Woodland Park, CO 80863Position Type: Full TimeEducation Level: High SchoolSalary Range: $19.00 - $19.00 HourlyTravel Percentage: NegligibleJob Shift: DayPosition Purpose:

The purpose of the Production Assistant position is to assist the Senior Show and/or Show Producer of GTN with various administrative tasks. This includes scheduling meetings, creating and/or formatting documents, overseeing GTN Show(s) Broadcast preparation, hospitality tasks, and post-production books. This position provides support to GTN filming, along with pre- and post-production preparation and distribution, ensuring success with TV Broadcasts as assigned.

Essential Duties:

Assist Senior Show Producer/Show Producer in all aspects of the GTN Show programming.  
Read, organize, and respond to emails on behalf of the Senior Show Producer and Show Producer as needed. 
Assist the Senior Show Producer and Show Producer in taking detailed notes for each Shoot Day for which the Senior Show Producer or Show Producer is responsible.  
Assist in drafting and distributing run-of-show documents and production lineups for Shoot Days.
Collaborate with the Production Management office to provide hospitality/craft services for shoots, scheduling hosts, special guests, talent, and studios for Shows that the Senior Show Producer/Show Producer is responsible for.  
Track and submit receipts for review to maintain expense documentation for production.
Meet daily/weekly deadlines and attend all meetings as required. 
Schedule meetings and appointments, prepare rooms for meetings, prepare agendas, record meetings, transcribe and distribute meeting notes, and provide other general administrative support for the GTN Senior Show Producer/Show Producer.  
Develop and maintain professional communication templates to facilitate clear and effective interdepartmental communication on behalf of senior leadership. 
Create the Content Guide and maintain/update as needed.  
Serve as a representative of the Senior Show Producer/Show Producer in various capacities.
Utilize templates to create detailed events and project flow documentation.  
Coordinate and manage the scheduling of multiple events while overseeing comprehensive communication to all relevant individuals and departments. 
Develop and maintain Standard Operating Procedures (SOPs).  
Craft detailed and comprehensive proposals, complete with financial budgets and strategic details for presentation to executive leadership. 
Oversee and track diverse projects to ensure deadlines are met and requests are fulfilled efficiently.  
Oversee Music Cue Sheets for your assigned shows. Make sure they are filled out properly and turned in by deadlines. 
Oversee Metadata and ensure all is filled out properly by deadlines.  
Coordinate regularly with the Broadcast Operations Team to ensure they receive all necessary data for each show in a timely manner. Proactively identify and address potential issues to ensure broadcasts are delivered and scheduled without delay. 
Assist with set duties, including check-ins for guests, talent, and crew hospitality, call sheets, signage, and general logistics.  
Coordinate internal delivery of scripts, run sheets, assets, and production materials between departments (Production, Post, Graphics, etc.) 
Support GTN content creation by managing media asset organizations (e.g., B-roll, stock footage, audio clips, and more) using internal file management systems.  
Assist in gathering show elements (graphics, promos, lower thirds, etc) for pre- and post-production teams. 
Help prepare host cards, cue cards, signage, and visual prompts for shoot days.  
Take photos or behind-the-scenes footage as needed for internal use or social media. 
Manage and coordinate the calendar and schedule of the Senior Show Producer / Show Producer.  
Other duties as assigned.
QualificationsKnowledge, Skills, and Abilities:

Strong administrative, time management, and organizational skills.  
Excellent verbal and written communication skills. 
Ability to handle confidential information with discretion.  
Excellent proficiency in Mac-based computer applications, including Outlook, Word, Excel, and PowerPoint.      
Strong interpersonal skills, ability to work effectively with peers, managers, and across departments.  
Ability to prioritize tasks, delegate when necessary, and change direction quickly. 
Excellent problem-solving skills and resourcefulness.  
Ability to work well within a team environment.  
Ability to work with little supervision, results-oriented, and self-motivated.  
Understand the pace and expectations of a fast-moving production environment. 
Demonstrate initiative and willingness to jump in wherever needed, especially during shoot days.  
Maintain professionalism in high-pressure, time-sensitive settings. 

Requirements:

Must have a personal relationship with Jesus Christ