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Legal Administrative Assistant
Realty IncomeSan Diego, United Statesfull_timeVerifiedPosted 10 Sept 2024
About the role
Realty Income aims to be a globally recognized leader in the S&P 100, committed to creating long-term value for all stakeholders. These stakeholders include our dedicated team members, who embody our purpose: building enduring relationships and brighter financial futures. This guiding principle serves as a beacon for our team, influencing every action we take. Realty Income’s employees consistently invest their time, commitment, and dedication into the company, and in turn, they receive investment returns in the form of purpose, belonging, and opportunities for advancement. Realty Income is committed to best-in-class corporate responsibility practices through environmental initiatives, governance programs, and community outreach projects. From the boardroom to the breakroom, our team members make a difference every day. Realty Income is looking for a Legal Administrative Assistant to work with and support the Legal-Portfolio Transactions group (and others in the Legal Department, as assigned) in all administrative services related to assigned matters and team operations. What you will be working on: As a Legal Administrative Assistant, you will assist the Legal-Portfolio Transactions group with organization, process, file management, and team operations by performing routine and as-needed tasks including:
- Creating and organizing electronic files for assigned transactions;
- Tracking assignment of matters, status, and key dates;
- Reviewing requests from internal business partners for completeness, communicating with internal business partners regarding missing items, and compiling documentation to prepare files for paralegals and attorneys;
- Assist with review of property information and advising attorney and paralegal of potential issues;
- Scheduling kick-off calls following assignment of new matters;
- Overseeing monthly and quarterly reporting checks by sending appropriate reminders, creating reporting forms, and following up regarding outstanding responses;
- Assisting with preparation of Power Point presentations for various meetings and training sessions;
- Scheduling team meetings, preparing agendas, keeping minutes, tracking and following up regarding assignment of action items;
- Generating and distributing database reports for the Legal-PT management team;
- Coordinating execution of legal documents and notarizing as needed;
- Assisting with incoming and outgoing mail;
- Managing team’s out of office calendar and other shared calendars;
- Handling initial preparation of due diligence materials for delivery to various external parties and prepare upload to Box.com or another file-sharing system;
- Monitoring email notices and routing to internal teams;
- Processing invoices and reimbursement requests for payment;
- Assisting with SharePoint filing and records retention compliance;
- Preparing basic legal forms, documents and correspondence; assist with title and condemnations matters on as-needed basis;
- Researching corporate good standing of vendors, and tenant and buyer entities.
- Serve as a notary public for the Legal Department (pursuant to California regulations for appointment).
- Minimum of 2 years of relevant professional experience, preferably at a law firm or real estate company; and
- Combination of education, training, experience, skills, and other characteristics that would provide the requisite knowledge and abilities in support of the essential job functions;
- California Notary Public (may be obtained after employment).
- Competitive Salary including potential for bonus and stock awards;
- Best-in-class Benefit Package;
- Collaborative, team-oriented environment;
- Opportunities for Continuing Professional Development.
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