Senior Manager, Capital Budget & Special Revenue

Job Title: Senior Manager, Capital Budget & Special Revenue
Department: Finance
Salary Range: $122,400-$134,600
Pay Grade: 9
FLSA Status: Exempt
Under direct supervision of Deputy Director of Finance, responsible for the management and integration of comprehensive capital planning services, which include the development, implementation, administration, and maintenance of the annual capital budget and five-year capital improvement plan. The incumbent is also responsible for managing special revenue received to fund capital projects and others organizational initiatives. This position will supervise a team that helps support the administration of the capital budget and special revenue.
RESPONSIBILITIES
• Oversee capital budget administration throughout the fiscal year, assisting departments in preparing, administering, and reporting on budgets.
• Monitor expenditures and provide variance analysis against approved budgets and/or active projects.
• Identify, analyze, develop, and report findings, alternatives and recommendations involving financial planning resources and/or issues.
• Complete data entry tasks related to budget maintenance in project management and enterprise resource planning systems.
• Assist project managers with processing budget transfers, approvals, or other related tasks.
• Oversee a team responsible for identifying, securing, and managing external funding sources, including state and federal grants.
• Partner with departments on identifying, analyzing, projecting, and/or submitting applications for special revenue or grants to help fund projects/initiatives.
• Manage and coordinate the annual capital budget process; review, analyze and make recommendations on funding requests; prepare budget forms; compile and publish the annual budget documents.
• Coordinate enterprise-wide activities in capital budget development, providing advice to all departments on budget preparation and budget management issues; coordinate quarterly budget meetings.
• Participate in the assessment, development, and implementation of the integration between the project management and enterprise resource planning systems.
• Complete Distribution System Improvement Charge (DSIC), Pennsylvania Infrastructure Investment Authority (PENNVEST) Charge, and capital budget reports that are required by the PUC.
• Work collaboratively with departments to analyze capital budget cash flow expense projections for current and future years.
• Review the accuracy of Board Resolutions to ensure proper alignment with approved capital expenditures.
• Maintain records and prepare accurate reports, correspondence, etc., utilizing financial, database, and spreadsheet software applications.
• Review contracts, change orders, task orders, purchase orders, and project commitments to determine the financial impact; review project invoices for accuracy prior to payment.
• Supervise and assist, as needed, in the preparation and submission of grant applications
• Coordinate with internal stakeholders to integrate grant-funded projects and opportunities into the annual budgets.
• Supervise, evaluate, coach, mentor, train, discipline, and motivate staff and contractors.
• Manage area of responsibility in strict accordance with applicable laws, professional standards of conduct and regulations.
• Perform other related tasks as assigned or required.
KNOWLEDGE, SKILLS & ABILITIES
• Knowledge of the principles and practices of municipal/utility finance and budgeting.
• Strong management skills (planning, organizing, supervisory, analysis, and problem solving).
• Strong technical and analytical skills.
• Ability to manage and prioritize a heavy workload while meeting deadlines.
• Ability to establish and maintain effective working relationships with one’s supervisor, colleagues, outside agencies, government officials, and the community.
• Proficient in software applications used for accounting, budgeting, financial reporting, word processing, database management and presentations, including but not limited to. OpenGov, SAP, Trimble Unity Contrast (TUC), and Microsoft Office Suite.
EDUCATION / EXPERIENCE REQUIREMENTS
The following requirements list the minimum education/training/experience required to qualify for this job. An equivalent combination of education and/or experience may be accepted.
• Bachelor’s degree in Finance, Accounting, Public Policy, or a related field; an MBA and/or advanced financial certification is preferred.
• Five (5) years of experience in local government, budgeting, treasury, financial management or a closely related field.
• Strong preference for hands-on SAP experience in investment management and program management budgeting and reporting.
• Experience using platforms such as eCivis or Amplifund for managing grants, funding applications, and compliance tracking