PHILANTHROPY ADMINISTRATIVE ASSISTANT II

Are you passionate about making a difference and supporting meaningful causes? Do you have a knack for organization and a heart for helping others? If so, we invite you to become a vital part of our dedicated team!  As our Philanthropy Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our philanthropic initiatives. 

ABOUT US:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program.  We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

Celebrating a Century:  https://100.scripps.edu/

 

POSITION TITLE:      Philanthropy Administrative Assistant II

 

POSITION SUMMARY:

Under direction of the Associate Vice President for Development Services, the Philanthropy Administrative Assistant (PAA) will manage daily, and long-term administrative activities and projects associate with major and principal gift fundraising at Scripps Research. The PAA will provide project management support, perform administrative tasks for individuals/team and provide time-sensitive and highly detailed deliverables.

 

RESPONSIBILITIES AND DUTIES:

• Manage calendars and schedule internal and external meetings. Coordinate meeting logistics and resolve complex problems as they arise. Book travel, create itineraries, prepare materials and professionally communicate with key stakeholders.
• Prepare correspondence (confidential and non-confidential), briefings, presentation materials, agendas, reports, event materials and other documents and communications for internal and external audiences.
• Perform data entry and key updates in development database, enter contact reports and proposals.
• Manage budget and expenditures. Process reimbursements and code expenses for development team in accordance with travel and expenditure policy.
• Serve as a liaison between key teams within philanthropy to request and provide relevant information for briefings and meetings. (Events, Donor Relations, Prospect Management & Research, Data & Analytics, Gifts & Records.)
• Details of established essential functions for this position will be addressed/discussed during the interview process.

 

REQUIREMENTS:

• Bachelor’s Degree or equivalent experience preferred.
• Minimum two years’ experience with administrative support, preferably in a fundraising setting.
• Exemplary attention to detail and process.
• Demonstrated experience should include – management of highly sensitive information, management of overlapping priorities, independent project work, and facilitation of communication between numerous parties both internal and external.
• Excellent communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
• Highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledge of Microsoft Office professional systems and other development systems.
• Project management skills involving complex variables and project deadlines.
• This is an on-campus position requiring 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home. 

  

COMPENSATON:  

The expected hiring range for this position is $20.00 - $31.25/hourly, commensurate with experience. 

 

COMPREHENSIVE BENEFITS INCLUDE: 

• Employer Contributed Retirement Plan – Dep