Business Services Specialist, Travel

Department:

Financial Services

Position Overview:

The Business Services Specialist, Travel, under the supervision of the Assistant Manager of Business Services, is responsible for working with the campus community to approve all travel requests for reimbursement, ensuring that the requester follows all UMBC and State policies relating to travel.

Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $52,000 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles.  Tuition remission is also available. 

What is it like to work at UMBC?  Check out Glassdoor or Indeed. 
The 15 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available.

Responsibilities:

• The Coordinator will approve all travel requests for reimbursement, ensuring that the requester follows all UMBC and State policies relating to travel, and provides all appropriate documentation.
• The Coordinator will train and provide guidance and supervision to the campus community, to include:
  • Updating travel policies and procedures
  • Updating the travel website consistently with training and informational documentation
  • Resolving issues through the RT Ticket System
  • Acting as the liaison between Business Services and the Division of Information Technology (DoIT), campus users of the Travel System, Center for Global Engagement (CGE) relating to international travel, and the UMBC-approved travel agencies
  • Address and resolve all audit requests and issues pertaining to travel reimbursements and processes
• The reconciliation of all airfare/rail and fee charges, and the distribution of the charges to the departments.
• This position will provide backup for the Working Fund Custodian, the Petty Cash Custodian and the Assistant Manager.
• It is probable that UMBC will contract for a new travel system. The incumbent will assist the Assistant Manager in transitioning the campus to the new system.

Required Minimum Qualifications:

• High School Diploma or GED
• Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work
• Ability to apply basic analytical skills
• Effective verbal and written communication

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications: 

• Bachelor's Degree 
• Preferred experience in one or more of the following areas:
  
  • Planning international trips, demonstrating a strong understanding of travel logistics, including itinerary coordination and compliance with international travel requirements.
  • Processing domestic or international travel reimbursement requests, showcasing attention to detail, familiarity with travel policies, and the ability to ensure accurate financial documentation.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: Open Until Filled Benefits:

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave  (increases with years of service)
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit ho