Scheduled Hours

37.5

Position Summary

Full time position works as the face of the department, answering the main line, directing visitors to appropriate offices and providing efficient effective support to internal and external university faculty requests. On campus work presence is expected most or all the time. This is a 10 month position. June and July are off months.

Job Description

Primary Duties & Responsibilities:

• Answers phone and greets visitors; responds to inquiries and provides information using established guidelines or refer to appropriate individual. 
• Types correspondence and forms; scans and faxes documents, makes copies, maintains files (electronic and hard). 
• Receives, sorts and distributes mail. 
• Schedules routine appointments, maintains office/department calendars and makes routine travel arrangements. Prepares travel expense reimbursement according to guidelines. 
• Performs basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment. Enters personnel/payroll information in HR system. 
• Monitors, maintains and stocks office, toner, paper and miscellaneous supplies as needed. 
• Maintains/updates contact information, directories, departmental lists, email lists, databases and website. 
• Compiles applications; provides applicant information to faculty; sends correspondence to applicants; answers general questions on program/course.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Walking substantial distances
• Unloading supplies from vehicles, bending, stooping
• Pushing cart
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 - 50 lbs)

Equipment

• Office equipment
• Cart

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Administration And Office Support (1 Year)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Administrative (3 Years)

Skills:

Communication, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizing

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQue