APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Professional Personnel Development Center (PPDC) seeks an Administrative Assistant to provide services such as enrollment, record-keeping, event coordination, and communications for students and participants of the center’s outreach activities.

The PPDC is an interdisciplinary project with offices and academic affiliation in the Workforce Education and Development (WFED) Program in the College of Education and the Agricultural Extension and Education (AEE) Program in the College of Agricultural Sciences.

Since 1978, the Center has supplied courses and outreach services to prepare and enhance high quality teachers and administrators of Pennsylvania secondary career and technical education schools (once called vocational schools) and school district Agricultural Science programs.

The Administrative Assistant will work with the PPDC team of faculty and staff in both the AEE and WFED offices.
 

Responsibilities of the Administrative Assistant include but are not limited to:

• Plan, organize, support, and coordinate daily office activities and administrative processes for PPDC.

• Register students for university courses in LionPath (Penn State’s student information system).

• Greet visitors and provide information; review, respond to, and direct inquiries and back-up other PPDC administrative assistants.

• Provide guidance to Agricultural and Extension Education (AEE) pre-induction teachers and current teachers on policies and procedures, maintain records for teacher certification purposes.

• Assist with coordination of AAE pre-induction teacher activities such as school placements and professional development seminars, assist with center and department academic programming events and coordination of workshops and seminars.

• Create and maintain databases, program websites, and listservs.

• Support and coordinate special events; reserve meeting spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors.

• Manage large mailings, maintain calendars, make appointments, and assist in facilitating meetings through scheduling, preparation of agendas, and keeping minutes.

• Prepare weekly mailings to students and teachers to keep them updated on the opportunities and upcoming activities.

• Assist with supervision and training of wage payroll and work-study employees.

• Maintain inventory; order office and instructional supplies; arrange for equipment maintenance; and process work orders for facility needs.

• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures.