Senior Project Manager, Fabrication Administration

Local Projects, an innovative design firm, is seeking a Senior Project Manager of Fabrication to lead construction administration services. In this role, you will be responsible for overseeing the fabrication phase of projects, working closely with external vendors, client representatives, architects, general contractors, AV teams, and our internal teams. You will play a key role in ensuring a project's successful execution, managing coordination efforts, quality control, and client communication.

Please Note:

• Must be eligible to work in the United States.
• Must be able to work on-site in our NYC Studio (hybrid)
• Must reside in the NY/TriState Area
• Must be able to travel nationally and internationally as projects require

Requirements

• CA Phase Administration: Lead all aspects of the construction administration phase including meetings, reviews, submittals, schedule development, and preparation of supplementary information, mark-ups and sketches on behalf of exhibit designers.
• Coordinate Stakeholder Reviews: Plan, schedule, and lead coordination efforts with clients, architects, general contractors, and AV teams. Collaborate closely with internal media and software teams to ensure seamless project integration. Manage weekly coordination reviews with external partners and communicate relevant information to the internal media and software production teams. Coordinate with the fabricator and the client and relevant parties to ensure that the exhibit fabrication and implementation meet the project's sustainability goals.
• Respond to Requests For Information: Provide timely responses to fabricators to maintain project schedule and design intent.
• Oversee Mockup and Sample Reviews: Lead physical mockup reviews and manage materials sample evaluations and records, ensuring they align with project specifications and design intent, for scenic design, millwork, exhibit furniture, casework, lighting, props, graphics, etc. Lead physical prototype coordination reviews in coordination with fabricators and media and software teams and create or approve review notes.
• Manage Shop Drawing Reviews: Lead shop drawing reviews and markups, ensuring timely responses to fabricators to maintain project schedule, design intent, and compliance with project requirements.
• Change Order Management: Provide input on change order requests, communicate impacts and recommendations to relevant parties, and provide guidance for timely responses.
• Maintain Client and Design Team Communication: Keep clients and the internal design team informed about project progress, milestones, and potential issues. Manage design refinements with internal design and content leads.
• Ensure Quality Control: Maintain rigorous quality control of contract documents, guaranteeing accuracy and completeness.
• Coordinate closely with the Graphic Production Manager: Ensure the timely proofing, markups, production, and delivery of graphic production-ready artwork and script files. Maintain a digital record of all approvals and correspondence.
• Budget Management: Manage internal budget and invoicing.
• Create Administrative Systems for CA phase: Help to develop systems of administration for CA phase management that can be applied across studio projects.
• Manage CA Punch List and Close-Out Project: Manage installation punch list development informed by on-site walkthroughs with fabricator and client and review/comment on photo or video documentation of field updates as appropriate. Providing or recommending timely final close out of punch list items. The ability to effectively utilize Procore or similar construction management platforms is a plus.
• AVI Coordination: Provide high-level AV vendor coordination between external AV consultants and internal media and software teams.

Skills/Abilities:

• Experience: A minimum of 10 years of experience managing large (20,000 SF or more), complex, fabrication projects with high levels of content delivery and visitor interaction on behalf of Design or Client teams for Permanent Museum Exhibitions, Themed Environments, or Specialty Fabrication.
• Fluency in reading and understanding architectural drawings and fabrication shop drawings and ability to mark up/comment to make clarifications for architect or fabricator to maintain design and visitor experience intent. Ability to effectively utilize BlueBeam, Acrobat or similar ‘mark-up’ platforms or tools.