Assistant Controller

Telespazio Belgium can count on almost 40 years of experience in the field of Space Operations Service & Engineering activities.

We provide a significant contribution to the most major Space programs of the European Space Agency. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

The European Space Agency is our biggest client and we provide highly qualified employees to many sites of ESA but mainly for ESTEC in the Netherlands, and we provide a permanent contract with great benefits, a good salary, a relocation package along with genuine support to our employees.

On behalf of the European Space Agency, we are looking for a highly skilled Assistant Controller to work in ESTEC, in the Netherlands.

What is expected from you:

• Support to the processes related to the main resources of the organizational entity (i.e.
• budgets, manpower, staffing), including planning, execution and follow-up of the
• activities and resources (budgets, manpower, missions, recharges) of the Business Unit;
• Support to the planning, preparation, execution and follow-up of activities and related
• procurement actions as relevant managed by the Business Unit and of associated progress in terms of output / schedule / resources;
• Assessment and monitoring of the status of the procurement actions (using ESA
• Corporate and local IT Tools) including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment;
• Implement all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate (e.g. SAP) and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc.;
• Maintaining up to date the related data, performing data analysis, identifying deviations with relation to plans/targets and production of associated reports to the responsible management and to the concerned customers;
• Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks;
• Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data;
• Contribution to the definition of new and improvement of existing related processes and tools and production of related documents;
• Support to the risk management processes (e.g. maintenance of risk register, monitoring of status of risk mitigation/reduction actions) for the Business Unit;
• Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools;
• Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc.;
• Support assets and inventories management (including technical databases);
• Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool;
• Support BU for travel management processes with applicable procedures and instructions and the use of the required tool.

What you offer:

• Bachelor’s degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration;
• At least 4 years of relevant experience;
• Experience in controlling and/or management of activities and resources in aerospace industry;
• Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset;
• Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of MS-Office & Excel;
• Ability to rapidly understand and adapt to ESA specific context and environment, including ESA corporate IT applications.
• Past experience with ESA in relevant activities is an asset;
• Proficient in the English language, both written and spoken;
• Knowledge of another official ESA language is an asset.

What we offer

• A competitive salary
  
• 30 days of paid annual leave, plus the days ESTEC is closed including public holidays (~12 days) based on a 40-hour working week;
• Hybrid working scheme (3 days in the office and 2 days remote in the Netherlands)
• Flexib