APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Department of Biochemistry & Molecular Biology is seeking a detail-oriented and highly organized Administrative Support Assistant (Support) to join our administrative team to support the front desk operations.

Responsibilities for this position are primarily the following (but are not limited to): 

• Serve as the first point of contact for the department. Manage the reception area to maintain a professional image; screen phone calls, greet visitors and customers.

• Retrieve and distribute main office mail, and support the department community with mail service USPS, UPS, and FedEx.

• Serve as key custodian for the department managed buildings. Manage all key maintenance, inventory, and distribution for all department facilities; perform annual key inventory and audit.

• Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for copier repairs/needs.

• Maintain department listservs, and directories.

• Manage department conference room and equipment reservations.

• Assist department head assistant with faculty searches (tenure-track, non-tenure-track) applications, and meeting scheduling.

• Assist with the collection of proper backup support to reimburse visitors non-employee travel. 

• Provide support to assigned faculty with copying, collating exams, and preparing miscellaneous correspondence, as necessary. 

• Resolve problems, maintain various files, and records.

• Prepare meeting minutes from administrative team meetings.

• Other duties as assigned.

Skills and experience for position:

• Proficiency in Office365 (Teams, Word, Excel, Outlook)

• Strong attention to detail

• Well-developed interpersonal, oral, and written communication skills

• A strong appreciation for working with a diverse audience and being a team player.

• The ability and willingness to learn job-related software

Preferred experience and skills include:

• CollegeNet/25Live

• Listserv management

MINIMUM EDUCATION, WORK