Associate, Supply Chain & Contract Review

This position is primarily responsible for reviewing contracts, PO’s, sales orders, and purchase document to meet the specific needs of Red River’s contractual agreements.  The Contract Review Associate understands the full requirements of the purchase order from the customer and contracts and will compare with the vendor quotes provided and assure accuracy. The position will require interface between sales-operations, compliance, and finance.  The Contract Review Associate is also expected to drive continuous improvement within the department and with the other teams within Red River.   

Primary Position Tasks:

• Fulfill all pre & post-sale administrative functions for Red River customers and vendor purchase orders to include contract review, sales order creation, purchase order creation

• Detailed communication with Sales team, Sales Operations and Compliance to develop a deep understanding of customer contract requirements as relates to supply chain activities.

• Review all sales orders provided to Supply Chain and ensure they contain the required information needed to be compliant with the pertinent contract.

• Convert sales orders to purchase orders and assign to the appropriate Buyer.

• Maintain detailed communication and documentation with Sales team and Project Managers regarding order status in an effective and timely manner

• Work with Project Managers, when required, to execute funding details.

• Facilitate communication between multiple departments (e.g. Sales to Accounting, Sales to Compliance) to better ensure efficient and accurate processing of purchase orders and invoices

• Adhere to ISO 9001, and specifically, Supply Chain Manual, and Supply Chain Risk Management procedures.

Other Activities as required:

• Work closely with Finance to help ensure seamless accounts receivable and accounts payable activity.

• Partner with internal warehouse & logistics teams to manage shipment to customers & disposition aged inventory.

• Seek out and drive opportunities to improve supply chain processes and/or make them more efficient.

• Assist in maintaining internal documentation to adhere to company and governmental policies.

• Other business duties as assigned.

Minimum Education/Certification/Experience Requirements:

• Experience with Microsoft Office Suite, particularly with Excel

• 2 Year degree

• 2+ years in a Contract Review role, project management, buyer/procurement, or similar function.

• Knowledge and understanding of proposals, RFI (Request for Information)/ RFQ (Request for Quote) processes.

• Experience working with Finance A/P and A/R departments.

• Understanding of ERP and CRM business systems, or similar

• Basic understanding of SOP, SOW and Supply Chain Risk Management plans

Preferred Education/Certification/Experience:

• 4 Year degree

• 2+ years in a contract review role, project management, buyer/procurement, or similar function

• An understanding of the purchasing functions and the role it plays in a business, and in particular the contract review process.

• Experience troubleshooting and solving business process problems.

• Experience working in a commercial and federal business

Knowledge, Skills and Abilities:

• Detail oriented - Ability to maintain 100% accuracy

• Self-motivated with the ability to proactively assist their team(s)

• Strong interpersonal skills with ability to work well on a team

• Ability to multi-task

• Excellent written and verbal communication skills

• Strong organizational skills

• Ability to work in a remote office environment

• Collaborate with multiple internal & external teams to meet corporate goals & initiatives

• Strong problem solver with a customer-service oriented approach

• A willingness to think outside the box to resolve complications

• Problem solver with a customer-service oriented approach

Essential Elements (Mental; Physical; Equipment used):

This position is an office position that requires remaining in a stationary position for multiple hours throughout the workday.

This position requires the ability to continuously communicate with co-workers throughout the day utilizing Red River approved and/or provided communication tools and equipment.

Special Requirements:
Some travel may be required.

Basic Qualifications:

• U.S.