DOC Southwestern Illinois CC Office Associate Mailroom

Position Title: Office Associate

Job Requisition ID: 52357 
Closing Date: 01/08/2026 11:59 p.m.
​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $4,161/month; CBA Applies; Full Range: $4,161-$5,464/month
Job Type: Salaried
Category: Full Time 
County: St. Clair
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As a member of our Mailroom team, you will be responsible for accurately sorting and distributing mail for our staff in various departments, as well as for our individual in custody population. ��You will scan for possible contraband and alert appropriate staff of any concerns you may have, helping to keep our facility safe and secure. You will also process all of our outgoing mail, preparing items with the correct postage and weighing packages for accurate postage amounts.  Our facility supports electronic messaging for our individuals in custody as well, so your services will be needed to help monitor these messages for safety and security issues.  If you are an employee who enjoys a fast-paced job that utilizes your organizational skills and attention to detail, then this job will be a great fit for you.  We invite you to become part of our team and be an integral part of the successful operation of our Business Office.  We encourage all qualified applicants to apply.

Essential Functions

• Processes and inspects all individuals in custody incoming mail.
• Processes all outgoing individuals in custody and staff mail according to the U.S. Postal Service Regulations.
• Distributes mail of individuals in custody who have been discharged, paroled, or transferred.
• Keyboards memos and correspondence pertaining to mail processes and procedures.
• Monitors incoming and outgoing electronic messages (Global Tel-Link system - GTL) involving individuals in custody.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• R